Job Description

The Faculty of Agriculture, Dalhousie University is a small research-intensive campus located in Truro, NS. Offering technical, undergraduate and graduate programs in agriculture, environment and related life and social science disciplines, the Faculty of Agriculture educates future leaders and generates knowledge and innovative solutions for healthy, sustainable societies. Reporting to the Faculty Administrator, the Administrative Assistant provides key administrative and secretarial support to the Dean\'s Office, in particular the research and graduate program activities within the Faculty of Agriculture.
Key Responsibilities

• Act as the first point of contact for program inquiries from current and prospective graduate students and adjunct professors, faculty, staff and graduate supervisors.
• Coordinate day-to-day office activities and provide clerical support for the Associate Dean Research (ADR) and Graduate Coordinator. Support graduate studies and research related committees. Assist as well with Dean\'s Office activities including back-up reception duties.
• Set-up and maintain a variety of electronic and manual files and databases. Ensure required documentation is received and processed. Coordinate all administrative aspects of the Graduate Program admission process, candidacy exams, and theses defenses.
• Administer the financial components of the Graduate Program including updating the graduate student tuition and fee schedule, calculating stipends and resolving payroll issues.
• Maintain the Graduate Studies webpages on the Faculty of Agriculture website including ensuring information is up-to-date and forms and policies are linked to the appropriate Faculty of Graduate Studies webpages.
• Assist with various Dean\'s Office/Faculty of Agriculture events, in particular the coordination of the new graduate student orientation, the annual Graduate Research Day and recruitment activities for potential graduate students.

Note

Applications for this position are restricted to current employees of Dalhousie University.

Due to operational requirements, the successful applicant is required to work in-person on campus.

Dalhousie\'s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications

• Business/Office Administration diploma plus approximately three to five years of related work experience (or equivalent combination of training and experience).
• Proficiency in MS Office (particularly Word, Excel and Outlook) as well as the demonstrated ability to handle detailed numerical data and electronic records.
• Excellent communication (verbal and written) skills and cultural sensitivity.
• Strong attention to detail, multi-tasking, and organizational skills.

Assets

• Familiarity with university and academic processes and regulations.
• Experience in dealing with university students and/or researchers.

Job Competencies
Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration

This posting is restricted to current employees of Dalhousie University. Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that outside of the bargaining unit, only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi\'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies One (1)
Open Date 03/10/2023
Close Date 03/17/2023
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents * R\xc3\xa9sum\xc3\xa9 / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Dalhousie University