Job Description

Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.



As an Administrative Assistant, you will be an integral part of a collaborative team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here!

What you'll be doing:

Manage calendars, schedule virtual and in-person meetings, coordinate travel and monitor emails/voicemail Prepare agendas, take minutes, track action items and follow up as needed Draft, proofread and edit correspondence, reports, presentations and meeting materials Maintain staff and physician schedules, on-call rosters and time-off tracking Serve as the main point of contact for internal and external stakeholders (e.g., hospital leadership, physicians, committees community partners) Triage inquiries, assess urgency and escalate to leadership as appropriate Coordinate with McMaster University for medical student and resident placements Organize educational sessions, Grand Rounds, guest speakers and other events Book meeting rooms and community venues; arrange catering, materials and logistics Support special projects, presentations and quality improvement initiatives Maintain and update policies, procedures, intranet content and distribution lists Process purchase orders, manage office supplies, arrange conference registrations and reconcile expense claims Support credentialing, security (e.g. key control) and confidential document management Assist with relocation, safety inspections, mail distribution and general office tasks such as filing, scanning, photocopying Work closely with the Chief, Directors and Management Team to ensure smooth day-to-day operations Provide backup support to other administrative staff as needed

What we're looking for:

Post-secondary education in a relevant field 3 years' experience in an administrative role supporting Management Knowledge, experience and the confidence to work independently Excellent Microsoft Office Suite skills with demonstrated ability to produce creative PowerPoint presentations Understanding of Medical Terminology and Virtual Technology such as TEAMS, ZOOM, WEBEX etc. Polished written and verbal communication skills Strong problem-solving skills; diplomatic, analytical and detail oriented A great work ethic and commitment to excellence Team player with a positive outlook and good sense of humour Working knowledge of Showcase and AS400 would be an asset

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Homewood Health Centre requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

Why work with us

Homewood Health is Canada's largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference!



As an equal opportunity employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.



Join us at Homewood Health(TM) and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives.