Job Description

Are you looking for a new administrative challenge? Are you interested in a career in the real estate sector?Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?
Our client, a major real estate company, is looking to hire an Executive Assistant for their downtown Montreal office.Advantages
- 35 hours / week;
- Possibility of working 28 hours/week over 4 days with salary adjusted accordingly;
- 3 weeks of vacation;
- Medical/dental insurance after the first day of work;
- 4 sick days + 3 personal days;
- RRSP and health insurance after 6 months probation;
- 100% face-to-face (9 a.m. to 5 p.m.);
- Stable and growing human team;
- Competitive salary scaleResponsibilities
For the President:- Calendar management (appointments/rsvps), reservations, appointments, etc.
- Telephony management: voicemail message, message return, call transfer, etc.
- Management of contact information
- Miscellaneous requests: shipping documents/packages/etc., various searches, etc.
- Coordination & sending of Christmas cards and gifts and other corporate gifts.
- Coordination and monitoring of corporate and personal sponsorships, donations and charitable initiatives
- Any other related tasks and requests that may fall under this position.For the Executive Team:- Calendar management (appointments/rsvp), reservations, appointments, etc. for Executive Vice Presidents
- Telephony management: voicemail message, return messages, call transfer, etc.
- Tracking documents/checks to sign
- Reconciliation of corporate petty cash
- Management of flight reservations for the executive team
- Management of business travel needs (hotels, transportation, reservations, etc.)
- Coordination of social events: Employee Day, Christmas party and others
- Coordination of sponsorships for conferences and events, and participant registrations
- Management of hockey & tennis tickets/boxes
- Monthly reconciliation of purchases with the corporate credit card
- Writing letters and translating documents into English and French
- Coordination of corporate hotel rates (in Toronto)
- Coordination of purchase orders and corporate invoices for the Rental, Legal, etc. departments.
- Meal orders for meetings
- Replacement at reception (if necessary)
- Any other related tasks and requests that may fall under this positionQualifications
- Minimum of 5 years of relevant experience;
- Bilingualism (English and French, spoken and written);
- Good computer skills (Microsoft Office Suite);
- Excellent sense of priority management;
- Strong organizational skills;
- Adaptability;
- Team spirit;
- Good listening skillsSummary
Are you interested in this position? Please send your application by email to dorine.sportouch@randstad.ca and we will contact you shortly if your profile matches the criteria.We look forward to speaking with you.Human Forward !Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada\'s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Randstad