Job Description

Work Term: Permanent Work Language: English Hours: 37.5 hours per week Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 years

Work setting

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Education

Budgetary responsibility

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0 - $100,000

Tasks

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Arrange and co-ordinate seminars, conferences, etc. Coordinate the flow of information within the team Direct and control daily operations Evaluate daily operations Motivate staff Open and distribute mail and other materials Plan and control budget and expenditures Plan and organize daily operations Review HR projects to assure compliance with laws and regulations Train staff Record and prepare minutes of meetings, seminars and conferences Manage contracts Answer telephone and relay telephone calls and messages Oversee the analysis of employee data and information Answer electronic enquiries Compile data, statistics and other information Advise senior management Respond to employee questions and complaints Order office supplies and maintain inventory Liaise with management, union officials and HR consultants Organize staff consultation and grievance procedures Oversee payroll administration Greet people and direct them to contacts or service areas Perform data entry Maintain and manage digital database Perform basic bookkeeping tasks

Supervision

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Staff in various areas of responsibility

Certificates, licences, memberships, and courses

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First Aid Certificate

Computer and technology knowledge

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Google Docs Microsoft Publisher MS Excel MS Outlook MS PowerPoint MS Windows MS Word Adobe Photoshop SharePoint MS Office WordPerfect Electronic mail

Security and safety

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Basic security clearance Confidential security clearance Criminal record check Vulnerable sector check

Work conditions and physical capabilities

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Ability to work independently Fast-paced environment Work under pressure Attention to detail Repetitive tasks Work with minimal supervision

Personal suitability

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Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner

Screening questions

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Are you available for the advertised start date? Are you currently legally able to work in Canada? Do you currently reside in proximity to the advertised location? Do you have previous experience in this field of employment? Do you have the above-indicated required certifications? What is the highest level of study you have completed?

Health benefits

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Dental plan Disability benefits Health care plan Paramedical services coverage Vision care benefits

Financial benefits

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Group insurance benefits Life insurance Pension plan

Other benefits

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Free parking available Paid time off (volunteering or personal days) Team building opportunities * Wellness program