Job Description

The Office of the President is committed to fostering a culture of excellence, collaboration, and innovation. We prioritize the well-being and engagement of our faculty, staff and students to create a supportive and inclusive environment for learning and growth. This position is the main point of contact for the Office of the President and plays a key ambassadorial role in representing the office by creating a safe, positive, and welcoming atmosphere while providing information through confidentiality, tact, and diplomacy.
We are seeking an experienced, highly organized, motivated person with positive attitude and excellent communication skills as Administrative Assistant to support the Office of the President.
What we offer:

• Flexible work arrangements
• Comprehensive Health and Dental
• Post Retirement Benefits
• Tuition Waivers
• Health and Wellness on Campus available to staff
• Professional Development Opportunities

RESPONSIBILITIES:

• Provide excellent customer service as the first point of contact for the President's Office
• Provide administrative support to the President's Executive Assistant, Board of Governors, Senate and various Presidential initiatives, as required
• Assists with arranging meetings, preparing agendas, minutes and related background materials, following up on action items, as required
• Assist in the coordination of university functions and events
• Provides courteous, accurate and timely customer service to students, staff and external clients and refers inquiries and issues to appropriate areas
• Maintains detailed knowledge of administration and policies, procedures, programs, and organizational structures to respond effectively to various stakeholders
• Liaises with University community members, officials in other post-secondary institutions, external suppliers, stakeholders and Board members as required
• Maintain a high level of confidentiality and discretion
• Maintain electronic and paper filing systems
• Other projects and duties as required

QUALIFICATIONS:

• Minimum of two (2) years of specialized post-secondary education/training in a related program
• Minimum five (5) years previous experience in related work and/or a combination of education and related work experience
• Prior experience in a senior level central administrative unit and familiarity with university structures, governance and processes is an asset.
• Exceptional financial, organizational, management, communication, and time management skills
• Strong problem-solving and critical thinking, including writing and analytical skills
• Comprehensive knowledge and experience with digital applications including advanced word processing, electronic information systems, spreadsheet, and database applications
• Strong organizational and document management skills
• Flexible and detail oriented, with the ability to take initiative
• Ability to prioritize, multitask and meet various deadlines
• Effective communication skills, both orally and in writing
• Demonstrate excellent interpersonal and communication skills with a clear understanding of the need for discretion and confidentiality
• Must be able to work independently and as a member of a team

Application Instructions:
Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.
If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.
UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, . Applications will not be accepted via email.
Only those applicants who are invited to an interview will be acknowledged.
Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc). '