Job Description

Administrative Assistant - Office Compliance and Environment - ( 23000082 )

Description

Your Opportunity

Stantec is looking for an individual to fill an Administrative Assistant role in our Ottawa Office (Clyde Avenue) for office support, safety, and security purposes. The appropriate person will be self-driven and will proactively work with the Office Manager to assess office compliance on safety and security and with Environmental Services to provide administrative support.

Your Key Responsibilities

There are three (3) key areas of responsibility for this role:

Administrative Responsibilities

Provide fully qualified administrative support to Environmental Services for projects and proposals as well as back-up Reception

Organize, attend and minute meetings including the coordination and tracking of action items and deliverables

Create and maintain project plans, schedules and deliverables

Assist with document control including digital filing and archiving

Office Safety and Environment Coordinator (OSEC ) Responsibilities

Work with Management to maintain corporate HSSE policies including filing system, reporting and office inspection

Review and interpret regulations and guidelines

Provide guidance to all Ottawa-based staff on Stantec\'s Health & Safety Policy and practices:

• Conduct HSSE Orientation for new and transferred employees
• Act as a local resource for HSSE comments, suggestions, reporting, and compliance
• Order, track and distribute Personal Protective Equipment (PPE)
• File reports and assist (as needed) in investigations and corrective actions following an incident

Site-ACSO Responsibilities

Support the Company Security Officer (CSO) and Primary ASCO by maintaining the security posture of the Ottawa Office

Coordinate logistics to facilitate security requirements for any requests

Ensure all who have access to protected and classified information and assets have been briefed on their security responsibilities

Ensure all protected and classified information and assets are safeguarded and handled in accordance with relevant documentation

Qualifications

Your Capabilities and Credentials

Ability to obtain \xe2\x80\x9cSecret\xe2\x80\x9d Security Clearance (Includes 10-year background check / fingerprints)

Valid full Class G Driver\'s License

Excellent written and verbal communication skills

Problem-solving and investigation skills

Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments

Must be proactive and willing to take initiative

Able to operate independently in a fast-paced, multi-disciplinary environment

Able to work with diverse teams and people, including Management

Excellent computer skills - MS Office

Experience in the consulting industry would be an asset

Education and Experience

• College Diploma or equivalent with minimum of 4 years experience as an Administrative Assistant; or an equivalent combination of education and related experience (i.e., High School Diploma plus 5 years experience)

The description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other\'s\' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : Canada-Ontario-Ottawa

Organization : BC-1676 Shared Services-CA Ottawa ON

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Jan 18, 2023, 2:47:11 PM

Req ID: 23000082

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

Stantec