Job Description

Administrative Assistant

Part-Time | In-Person | Medical Clinic

Schedule:

Mondays & Wednesdays:

1:00 PM - 8:00 PM

Tuesdays, Thursdays & Fridays:

3:00 PM - 8:00 PM
We are looking for a warm, professional, and detail-oriented

Administrative Assistant

to support our busy medical clinic during a maternity leave from

February to September 2025

.

This temporary part-time role is ideal for someone who enjoys supporting patients and keeping clinic operations running smoothly.

Ability to speak Cantonese or Mandarin is an advantage

, as many of our patients speak these languages, but it is not required.

Note:

The successful candidate may occasionally be asked to provide

on-call support

when other administrators are unavailable. There is also

potential for continued part-time employment

after the contract period, depending on clinic needs.

What You'll Do:

Greet and assist patients with warmth and professionalism Answer phone calls, manage inquiries, and take messages Schedule appointments and maintain the clinic calendar Handle patient check-ins and check-outs, verify insurance, and process forms Maintain confidential patient records using Jane software (experience is an asset) Assist with filing, data entry, and general administrative tasks Work closely with the clinic team to ensure a smooth, welcoming experience

What We're Looking For:

Experience in a medical or dental clinic is preferred Familiarity with Jane software is an asset Strong communication skills in English

Cantonese or Mandarin considered an advantage

Friendly, organized, and able to multitask in a fast-paced environment Comfortable with office equipment and phone systems Knowledge of medical terminology is an asset

Benefits:

On-site parking On-site gym Discounted or free food Hotel Discount

Education:

High school diploma required Post-secondary education in health administration or a related field preferred

Work Location:

In person

Job Type: Fixed term contract
Contract length: 7 months

Pay: $18.00-$23.00 per hour

Expected hours: 20 - 30 per week

Work Location: In person