Job Description

Overview

We are seeking a detail-oriented and organized

Administrative Assistant

to join our team to cover a maternity leave. The ideal candidate will provide essential support to our office operations, ensuring smooth daily functions and excellent customer service. This role requires strong computer skills, proficiency with office software, and the ability to handle multiple administrative tasks efficiently.

Responsibilities

Manage front desk duties, including greeting visitors and answering multi-line phone systems with professionalism and courtesy Perform data entry tasks accurately using Microsoft Office, and Microsoft CRM Maintain organized filing systems, both digital and paper-based, ensuring easy retrieval of documents Process supplier invoices for management approval, and expense tracking Handle clerical tasks such as photocopying, scanning, mailing, and document preparation Process cash payments for customers accurately Scale operations - monitor vehicle traffic in and out of the yard, record weights, communicate with yard staff.

Experience

Prior office experience preferred, especially in administrative or clerical roles Familiarity with QuickBooks, Microsoft Office (Word, Excel), and data entry skills required Experience working in customer service environments with strong phone etiquette skills Knowledge of front desk operations and multi-line phone systems advantageous Strong organizational skills with the ability to multitask effectively and prioritize responsibilities in a fast paced environment Excellent proofreading and attention to detail necessary for success in this role
Job Types: Full-time, Fixed term contract
Contract length: 20 months

Expected hours: 40 per week

Benefits:

Dental care Extended health care
Work Location: In person