Job Description

Work Term: Permanent Work Language: English Hours: 30 hours per week Education: College/CEGEP Experience: 1 year to less than 2 years Legal assistant/paralegal Vocational high school and secondary business/vocational-industrial/occupational diploma programs High school certificate of competence programs or equivalent experience

Tasks

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Open and distribute regular and electronic incoming mail and other material Schedule and confirm appointments Maintain filing system Record and prepare minutes of court sessions, meetings or conferences Determine and establish office procedures and routines Arrange travel, related itineraries and make reservations Prepare and key in correspondence and legal documents Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage Perform basic bookkeeping tasks Organize inventories using computerized inventory control systems Conduct research Assist in searching and seizing records to prepare charges and documentation for court cases.

Supervision

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No supervision responsibility

Computer and technology knowledge

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PCLaw in the Cloud MS Word MS Office Quick Books Electronic mail MS Access MS Excel MS Outlook MS PowerPoint MS Windows Adobe Acrobat Reader WordPerfect Reservation software Social Media

Area of work experience

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Contracts Correspondence Invoices Reports and records Management Immigration

Personal suitability

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Accurate Client focus Dependability Efficient interpersonal skills Excellent oral communication Excellent written communication Organized Reliability Team player Ability to multitask

Screening questions

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Are you currently legally able to work in Canada? Do you currently reside in proximity to the advertised location? Do you have previous experience in this field of employment? Do you have the above-indicated required certifications?

Support for youths

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Participates in a government or community program or initiative that supports youth employment Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Provides awareness training to employees to create a welcoming work environment for youth

Supports for visible minorities

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Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.) * Offers mentorship programs that pair members of visible minorities with experienced employees