Job Description

Position: Administrative Assistant - Legal
Location: Downtown Toronto
Salary: $58,000 to $70,000 (dependent on experience)
Hybrid: 3-days onsiteQuantum Management Services is working with a prestigious downtown law firm to recruit a highly efficient Administrative Assistant to provide administrative support to a Senior Partner. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Responsibilities:- Manage the initiation process for new clients and conduct conflict checks utilizing the firm\'s internal system.
- Document and track precise records of client data.
- Oversee the day-to-day administrative functions for the Partner.
- Provide prompt updates and address inquiries concerning client affairs, scheduled appointments, and time-sensitive tasks.
- Provide reminders for client payments and support with preparing financial summaries as required.
- Maintain precise documentation of client billing details and transaction records.
- Format and draft correspondence, legal documentation, and reports for review by the Partner.
- Manage the Partner\'s calendar daily and arrange appointments, meetings, and conference calls.
- Offer comprehensive administrative assistance including correspondence management, event scheduling, mail handling, file organization, billing, calendar maintenance, and filing duties.Qualifications:- Bachelor\'s/Diploma or equivalent experience in a related field. Legal Certificate/Diploma an asset.
- At least 3-years of professional administrative experience in a fast-paced/high volume environment.
- Experience working with a Legal firm is required.
- Organization, attention to detail, communication and working with urgency is integral in this role.Please send your resume in Word format to Rory Colgan at rory.colgan@quantum.ca.REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We\'re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.Services de Gestion Quantum Lt\xc3\xa9eDepuis sa fondation \xc3\xa0 Montr\xc3\xa9al en 1968, Quantum a acquis une renomm\xc3\xa9e enviable et est devenue le partenaire de ressources humaines de choix des entreprises priv\xc3\xa9es ou du domaine public. Notre mission d\'excellence et notre engagement ind\xc3\xa9fectible...

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