Job Description

We are currently searching for a dynamic Administrative Assistant, Crewing to join the Vessel Management Department located in Montreal.Reporting to the Crewing Supervisor, the incumbent will be responsible for providing administrative support to this department.Tasks and responsibilities

• Perform administrative support duties for the Vessel Management Department in Montreal
• Maintain employees' files; data entry, scan and oversee filing of various files in Amos and in Webdocs
• Assist in the preparation of various reports and documents including the translation and the formatting
• Book medical appointments as required
• Coordinate training sessions for the crews and book training courses
• Register the crews to online training platforms
• Assist with weekly and monthly training reports
• Manage Training PO in Amos
• Make travelling arrangements (flights tickets, hotels, etc.) for crews in accordance with Company policy
• Receive, review and prepare crew expenses reports for approval by the Crewing Supervisor
• Coordinate the Passengers requests
• As required, assist in the preparation and attend Career fairs and recruitment events
• Assist with the Crewing Coordinator duties when the Crewing Coordinator is absent
• Perform other duties and special projects as assigned

Qualifications

• College degree in Administration or a related field, or equivalent combination of experience and education
• Minimum of 3 years of relevant experience
• Computer literate (good knowledge of Word and Excel and facility to learn new software)
• Bilingualism (French and English)

Skills

• Very good oral and written communication skills
• Strong interpersonal skills
• Organizational and concentration skills
• Rigorous and detail oriented
• Confidentiality
• Ability to work as a team

You are interested and believe you have the skills we are looking for? Please forward your resume and cover letter as soon as possible to:
www.oceanex.com/hr
Oceanex Inc. is committed to equity in employment and encourages all qualified individuals to apply. We thank all candidates for their interest but wish to advise that only those selected for an interview will be contacted. No telephone inquiries please.OceanexPart of "Best Managed Companies in Canada", Oceanex Inc. is Atlantic Canada's leader in intermodal transportation. We provide door-to-door transportation service from anywhere in North America to destinations in Newfoundland and Labrador....