Job Description

Excellent opportunity to join a great team in a growing, progressive public practice accounting firm where your contribution counts.

Who we are

Vanderluit + Associates Inc. is a well-established Chartered Professional Accountants firm in Vancouver (Kitsilano).

We pride ourselves on delivering quality service that exceeds client expectations. We provide assurance, accounting, tax and consulting services to a diverse group of clients consisting of companies in the construction and professional services industries, non-profit organizations, and a variety of other small and medium privately-owned and owner-operated businesses.

What we're looking for

We are looking for an organized Administrative Assistant with a positive and customer excellence attitude.

Reporting to the Partners, the Administrative Assistant works closely with our clients and collaboratively with a dedicated team of accounting and administrative professionals.

Responsibilities and Expectations

The Administrative Assistant will be responsible for compiling client tax correspondence, managing deadlines, processing and recording payments, and organizing office workflow. This is a busy role suitable for a highly detailed and motivated individual.

In this role, you will specifically

Provide administrative assistance to the partners, managers, and staff; ensure the delivery of organized and effective confidential support and service including other ad-hoc business projects and assignments. Schedule internal / external meetings and appointments, phone calls, and day-to-day activities. Prepare monthly firm and staff reports; Ensure items needing immediate attention or are of a time sensitive nature are highlighted and brought to the management's attention. Follow through on critical or time-sensitive messages. Facilitate communications, information flow and working relationships between the partners, managers, and staff. Ensure accuracy in word processing of out-going correspondences. Prioritize and execute projects by taking initiative and exercising discretion and sound judgment with sensitivity to deadlines. Preparation of a variety of client letters, client tax information checklists, final packages (including but not limited to T1, T2, T3, T4 & T5), and e-filing tax returns/forms. Ensure all filing deadlines are met. Ensure phone calls and visitors are dealt with promptly and professionally. Manage priorities and required materials for appointments, meetings, conferences and coordinate all travel arrangements and other logistical details.

About YOU

Enthusiastic with a positive can-do attitude Customer-oriented; a pleasant and a warm manner as you are often the client's first point of contact Proactive and take responsibility Detail oriented and see the bigger picture for what needs to be done Able to work independently and within a team Adaptable and a fast learner Excellent English language skills (spoken and written) A highly motivated individual who is looking to set up a solid career

Requirements

5+ years of administrative experience (in an industry with strict deadlines and requires accuracy) Public accounting practice experience is ideal Efficient use of MS Office Programs (Word, Excel, Outlook) Strong multi-tasking and time management abilities Excellent customer service and client relations skills Excellent written and verbal communication skills Organized with attention to detail Previous experience with Vohcom, Sharefile and accounting software is an asset
This role offers a competitive salary, full health benefits with a flexible top-up, and every Friday off in the summer months!

If this sounds like the right fit for you, we'd love to connect. Feel free to include a cover letter or a short statement telling us a bit about yourself and why this may be the right opportunity and timing.

Job Types: Full-time, Permanent

Pay: $50,000.00-$65,000.00 per year

Benefits:

Dental care Extended health care Paid time off Vision care
Ability to commute/relocate:

Vancouver, BC V6R 4N6: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you have experience working in a Public Accounting firm?
Education:

AEC / DEP or Skilled Trade Certificate (preferred)
Experience:

Administrative: 5 years (required)
Work Location: In person