Job Description

Competition # : 40006

Department: Communities, Culture, Tourism & Heritage

Location: HALIFAX

Type of Employment: Permanent

Union Status: Exclusion - Non Union - NSPG

Closing Date: 09-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time)

Department Overview

The supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

The Culture and Heritage Development Division provides support to the arts and culture sector, the live events sector, the creative industries (film and television, music, craft, publishing, performance), the heritage sector.

We are looking for an administrative assistant responsible for supporting the division, the office of the Executive Director, as well as providing support to three divisional directors, the Arts Nova Scotia Board of Directors, and the Creative Nova Scotia Leadership Council.

About Our Opportunity

Typical duties of this position include:

• organizes and manages the Executive Director\'s schedule, provides travel co-ordination, coordinates resources and overall planning, and briefs the Executive Director in preparation for various meetings.

• Interacts with external sector stakeholders, coordinating sector communication emails and information sessions. Liaise with staff and other government departments (federal, provincial and municipal) as well as external agencies, boards and associations.

• Support the Arts Nova Scotia Board of Directors and the Creative Nova Scotia Leadership council by scheduling meetings and taking minutes.

• Coordinates the division\'s budget, provides financial support and procurement advice, monitors forecast documents. Develop, maintain, and update various databases to ensure easy and reliable access to information.

• Develops, administer and coordinate systems for recording and tracking ministerial briefings; monitor incoming/outgoing letters, issues, briefing notes, determining and coordinating action items for follow-up, monitoring for compliance with deadlines and conduct information gathering for media issues, initiatives and briefing notes.

Primary Accountabilities

The supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

The Culture and Heritage Development Division provides support to the arts and culture sector, the live events sector, the creative industries (film and television, music, craft, publishing, performance), the heritage sector.

We are looking for an administrative assistant responsible for supporting the division, the office of the Executive Director, as well as providing support to three divisional directors, the Arts Nova Scotia Board of Directors, and the Creative Nova Scotia Leadership Council.

Qualifications and Experience

Candidates must have a one-year business certificate or diploma and four years of administrative experience or an acceptable equivalent combination of training and experience.

We are seeking someone who has demonstrated experience providing professional, multi-faceted administrative support at an executive level. Proficiency in word processing and data management utilizing MS Office Suite, email, with an aptitude for learning other software programs is necessary.

Exceptional interpersonal skills and proven ability to communicate effectively within a diverse, client-focused setting is a must.

Key for success in this role is the capacity for decisive action, attention to detail and the ability to organize and manage a heavy workload.

A shared passion for and knowledge of Nova Scotia\'s culture and heritage will be considered an asset

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offering and eligibility criteria.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day
• May be required to work overtime on occasion

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: EC 05

Salary Range: $1,874.72 - $2,343.39 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below:

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia