Job Description

Date Posted: 09/11/2023
Req ID: 33869
Faculty/Division: UofT Scarborough
Department: UTSC:Business Development
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00036579

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Business Development provides the following services:

• Academic Printing and Custom Publishing Services
• Retail & Conference Services
• Food and Beverage Services
• TCard Services
• Internal Events Services
• Miller Lash House Services

The department also manages the relationship with the U of T Bookstore and the N\'sheemaehn Child Care Centre on campus.

Our department is broad in scope and our collective goal is to provide quality services that satisfy the multi-faceted needs of our, students, faculty, staff and external clients. We continually evaluate the effectiveness of our existing services, makes changes as required, and look for new business opportunities and services that can contribute to life at UTSC.

This search aligns with the University\xe2\x80\x99s commitment to strategically and proactively promote diversity among our community members ( ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general direction of the Director, Business Development & Special Advisor to the Chief Administrative Officer, this position will support administrative activities for senior staff as well as a variety of projects and events within the Business Development portfolio. Utilizing your strong organizational skills, you will coordinate schedules, agendas, and prepare and track project documentation and reports. You will also be assisting with communication activities for the department by creating and maintaining content for web sites, editing content for brochures, newsletters, and/or handbooks and development of promotional materials. Your proven track record of successfully supporting senior management and projects in a results-oriented environment will ensure the effective and efficient operation of the Business Development department.

Your responsibilities will include:

• Tracking and collecting information on project progress
• Fostering cooperative working relationships with a wide variety of internal and external contacts
• Collating and organizing data for various reports
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Analyzing processes and recommending changes for more efficient coordination of operations
• Editing content for brochures, newsletters, websites and/or handbooks
• Keeping well-informed on leadership commitments and priorities
• Collating briefing package materials for meetings

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum five (5) years of relevant and progressive project coordination and administrative support experience.
• Demonstrated project coordination experience, including process development, implementation and evaluation in collaboration with multiple stakeholders.
• Demonstrated experience coordinating schedules, committee meetings and agendas, and events.
• Extensive experience using the MS Office365 suite such as Word, Excel, PowerPoint, OneDrive, SharePoint and Teams.
• Experience in creating content for publications, websites and using social media.
• Must have highly developed organizational, time management and communication (written and oral) skills.
• Excellent interpersonal and problem-solving skills and a commitment to delivering the highest level of customer service.
• Able to use tact, discretion, maintain confidentiality, flexibility and sound judgment.
• Possess a high degree of initiative and creativity as a strategic thinker and the ability to work in a diverse team environment.
• Ability to interact and communicate effectively and professionally to a wide range of individuals across all levels of the University.
• Ability to effectively manage multiple projects/tasks of varying complexities, meet deadlines and work well under pressure.
• Demonstrated commitment to accuracy and attention to detail; ability to work well as a member of a project team.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Project Management Certificate is an asset.

To be successful in this role you will be:

• Adaptable
• Cooperative
• Organized
• Possess a positive attitude
• Problem solver
• Self-directed

Notes:

• A copy of the full job description is available upon request from the

.

Closing Date: 09/25/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $63,720 with an annual step progression to a maximum of $81,485. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

University of Toronto