Job Description

Date Posted: 08/14/2023
Req ID: 28666
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Laboratory Medicine & Pathobiology
Campus: St. George (Downtown Toronto)
Position Number: 00053372

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto\'s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Laboratory Medicine and Pathobiology (LMP) occupies a unique position at the interface between basic biomedical science and clinical practice. We are an assembly of over 400 investigators, scientists, and clinicians, who educate and mentor trainees pursuing undergraduate, graduate, and postgraduate medical studies, engaged in investigating disease mechanisms and patterns and translating new knowledge and discoveries into improved health outcomes for patients and populations.

As Administrative and Appointments Coordinator, you will play a key role on our academicaffairs team, serving as the first point of contact and resource for new faculty appointments. You will coordinate the academic appointments and review processes, including liaising with faculty candidates to obtain the necessary documentation for review and approval by our respective committees, and with external stakeholders such as hospital and research institute directors and administrators and the College of Physicians and Surgeons. You will also draft contracts and process pay for casual staff, work-study students, and graduate students. Relying on your strong communication skills and meticulous attention to detail, you will build and maintain department relationships with faculty, senior leadership, and other stakeholders, and ensure accuracy inthe application of university policies and guidelines, while striving to provide superior customer service to our academic constituents.

Your responsibilities will include:

• Acts as first point of contact and resource to the department and hospital sites on faculty appointment processes
• Coordinates all academic appointments, including onboarding, reviews, re-appointments and junior promotions
• Drafting, editing, proofreading and fact-checking internal and external communications and correspondence on behalf of the Chair
• Providing committee support, including scheduling meetings, developing agendas, taking minutes and following up on action items
• Processing payroll transaction and updating and maintaining HRIS records

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum three years\' experience in interpreting and applying on policies and practices
• Knowledge and familiarity with the University of Toronto, Temerty Faculty of Medicine, and affiliated hospital policies and procedures
• Knowledge and experience processing academic appointments
• Experience working with and supporting senior level committees and experience coordinating events
• Experience drafting correspondence and communications with minimal revisions
• Experience maintaining databases and generating reports
• Experience processing payroll transactions
• Advanced proficiency in MS Office Suite, survey tools, and content management systems
• Exceptional interpersonal and communication skills, both verbal and written
• Strong customer service skills with an ability to work both independently and effectively with faculty members and other key stakeholders
• Ability to work professionally with confidential information
• Ability to interpret requirements and develop processes and procedures
• Strong attention to detail and document management
• Ability to exercise initiative, tact, discretion, problem-solving skills and to work under pressure to meet deadlines
• Ability to deal effectively with multiple priorities andprojects with conflicting deadlines while maintaining a high degree of accuracy and quality

Assets (Nonessential):

• Experience with SAP (HRIS), SuccessFactors, Laserfiche and FOCUS
• Knowledge of clinical (MD) and status-only faculty appointments

To be successful in this role you will be:

• Communicator
• Meticulous
• Perceptive
• Procedural

Closing Date: 09/04/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $63,720 with an annual step progression to a maximum of $81,485. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Dinuka Perera

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

University of Toronto