Job Description

Position Overview

The Administrative & Accounting Coordinator is responsible for providing front-line reception support, general office administration, and accounting-related tasks. This role ensures smooth daily operations within the office, including vendor and customer interactions, mail and courier management, supply coordination, and payroll administration.

The position requires discretion and professionalism, particularly when handling financial records, employee information, and company documents. The ideal candidate will be organized, dependable, and able to manage multiple priorities in a professional and efficient manner.

Key Responsibilities

Reception & Front Office

Greet and assist visitors, vendors, and customers in a professional and welcoming manner. Answer and direct incoming phone calls, providing backup coverage when Reception is unavailable. Coordinate courier pickups and deliveries. Receive, sort, and process incoming and outgoing mail. Process cheque deposits using the E-Deposit machine. Uphold a high standard of professionalism as the first point of contact for the company.

Office & Facility Support

Monitor and maintain office and kitchen supplies, ensuring adequate stock levels. Keep the kitchen area clean, organized, and fully stocked. Support general office maintenance and assist with vendor coordination as required. Maintain an organized and professional office environment.

Accounting & Payroll

Assist the Accounts Payable department with matching documentation and data entry. Prepare and process Accounts Receivable invoices for orders and other branch operations. Administer weekly and biweekly payroll for all staff, ensuring accuracy, confidentiality, and timely submission. Maintain and protect sensitive financial and employee information in accordance with company policies and privacy standards.

Qualifications

Previous experience in an administrative or accounting support role preferred. Strong understanding of accounting principles (A/P, A/R, and payroll). Proficient in Microsoft Office Suite (Excel, Outlook, Word) and accounting/payroll software. Excellent communication, interpersonal, and customer service skills. Proven ability to handle confidential information with integrity and discretion. Strong organizational skills and attention to detail. Ability to manage multiple tasks and deadlines effectively. Demonstrates professionalism, reliability, and a positive attitude in all interactions.

Working Conditions

On-site, full-time position. Professional office environment with direct interaction with staff, vendors and customers.

Hours

8:00 am to 4:00 pm, Monday to Friday

Job Types: Full-time, Permanent

Benefits:

Dental care Extended health care On-site parking
Work Location: In person