Job Description

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Our client, a highly regarded professional services firm based in downtown Vancouver, is seeking an organized and proactive Office Manager to oversee day-to-day operations and ensure the smooth functioning of the office. This role is ideal for a resourceful individual who enjoys taking ownership, improving systems, and supporting a collaborative team environment.
About the Role
As the Administrative and Accounting Coordinator, you will play a key role in keeping the firm running efficiently. You will manage administrative operations, coordinate vendors, support accounting functions (including AP/AR), and serve as the go-to person for office initiatives. The successful candidate will thrive in a hands-on environment where initiative, attention to detail, and professionalism are valued.
Key Responsibilities
Office Administration & Coordination:

• Oversee daily operations, manage office supplies, coordinate vendors and building maintenance, and maintain a tidy, safe, and welcoming workspace.
• Support internal events, workshops, and communications, and assist with first aid and basic safety coordination (training provided if not certified).

Accounting & Financial Support:

• Prepare client invoices (project-based and recurring), manage accounts payable and receivable, organize cheque runs and deposits, and liaise with the external bookkeeping team during month-end close.
• Review reports for accuracy while maintaining confidentiality of all financial data.

Vendor, IT & Contract Management:

• Act as the main point of contact for IT issues and vendor communications, ensuring quick and efficient resolution.
• Track company assets and assist with contract preparation and review, ensuring accuracy and discretion.

Team & Leadership Support:

• Support scheduling, onboarding logistics, and internal communications.
• Handle sensitive and confidential information with professionalism and discretion.
• Contribute to a positive and collaborative office culture that reflects the firm's values.

Requirements:
About You

• 3+ years of experience in office administration, coordination, or accounting support (AP/AR).
• Highly organized and detail-oriented with excellent follow-through.
• Calm, composed, and professional under pressure; strong problem-solving abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and accounting software (QuickBooks, Xero, or similar).
• Experience reviewing or preparing contracts is an asset.
• First Aid certification (or willingness to obtain).
• Proven ability to maintain confidentiality and handle sensitive information with discretion.

Compensation & Benefits

• $65,000-$75,000, commensurate with experience
• Profit Sharing Program
• Health Spending Account (HSA)
• 4 Weeks of Vacation
• Employee Assistance Program (EAP)
• Supportive team culture with professional growth opportunities
• Beautiful downtown Vancouver office

Why Join
This is a rare opportunity to join a people-focused, purpose-driven professional services firm that values both excellence and balance. You will have the chance to build on your administrative, operational, and financial skills while growing into a key member of a collaborative and caring team.
If you are a dependable, detail-oriented professional who takes initiative and enjoys making a positive impact - this could be the perfect next step in your career. If this sounds like the role for you, please apply today! Please reference job number 05060-0013328762 in all correspondence.

Skills Required