Job Description

Part Time Administrative / Accounting Coordinator

Description

At the heart of our mission is innovation. As pioneers in cleantech and environmental services, we are dedicated to positively impacting both the environment and our clients. Despite our growth, we maintain a close-knit atmosphere where your contributions are valued and impactful.

If you're driven by a desire to make a difference and thrive in a collaborative environment where creativity and exceeding client expectations are paramount, consider joining us.

Position Overview

We are seeking a detail-oriented and dependable Administrative / Accounting Coordinator to join our team on a part-time basis. This role is ideal for someone with a strong background in accounts payable, procurement, and general accounting support, who enjoys working in a collaborative and fast-paced environment. The successful candidate will be responsible for managing vendor communications, data entry, payment processing, and administrative tasks that support the finance and operations functions.

Key Responsibilities

Accounts Payable & Procurement

Process supplier invoices and employee expense reports using accounting systems Monitor and reconcile vendor statements, resolve discrepancies, and ensure timely payments. Communicate with vendors and freight forwarders, request quotations, issue POs, and negotiate terms. Track purchase orders and coordinate with internal teams to ensure goods and services are received as expected. Update and maintain vendor and procurement data in the ERP system, ensuring accuracy in pricing, quantities, and order details.

General Accounting Support

Assist with monthly journal entries and general ledger maintenance. Maintain organized digital and physical records for all accounting transactions. Support the CFO/Controller with data compilation, internal reports, and administrative follow-ups.

Banking & Payments

Record daily banking transactions and assist with cash flow monitoring. Perform regular bank reconciliations and support the payment run process. Set up electronic payments and liaise with the bank to resolve issues. Ensure payments comply with internal controls

Accounts Receivable & Data Entry

Assist in posting incoming payments, tracking receivables, and reconciling deposits. Perform administrative data entry and file management across accounting, procurement, and project files.

Qualifications

Diploma or Degree in Accounting, Finance, or Business Administration. Minimum 3 years of experience in a similar role with a focus on AP and procurement. Strong working knowledge of accounting principles and ERP/accounting software (QuickBooks). Proficiency in Microsoft Office (Excel, Word, Outlook, SharePoint). Experience in vendor negotiation, procurement coordination, and financial documentation. Excellent attention to detail, organizational skills, and time management.

Ideal Candidate Profile

Travel to Thorold 2-3 days in a week

Proven ability to manage multiple deadlines and prioritize tasks efficiently. Strong written and verbal communication skills; able to liaise confidently with vendors, finance team members, and external stakeholders. Independent, self-motivated, and comfortable working with minimal supervision. Committed to accuracy and confidentiality in financial matters. Values collaboration and brings a proactive, solution-oriented mindset.

Why Join Us?

Flexible part-time hours with hybrid work arrangements. Opportunity to contribute to a purpose-driven organization. Supportive team environment that values integrity, efficiency, and learning.
Job Types: Part-time, Permanent

Pay: $25.00-$27.00 per hour

Expected hours: 25 per week

Benefits:

Extended health care Flexible schedule
Ability to commute/relocate:

Thorold, ON L2V 1J3: reliably commute or plan to relocate before starting work (preferred)
Education:

Bachelor's Degree (preferred)
Experience:

Accounting: 3 years (preferred)
Work Location: Hybrid remote in Thorold, ON L2V 1J3