Job Description

Nature of the work
The job of administration officer involves more specifically realizing day-to-day administrative programs and processes for one of more College services.

Specifically, the incumbent oversees externally funded projects and initiatives. The incumbent is responsible for advising College faculty and staff during the grant application process, the management of funds, the compliance with funding regulations and College policies and the preparation of reports. The incumbent will also assist in the development, organization, coordination, and reporting of a variety of externally funded activities for faculty and staff. This includes, but is not limited to, ECQ projects and service agreements as well as grants supporting the integration of students and other development projects.

Responsabilities

• Serve as the primary source of information and support for Dawson faculty and staff by providing professional expertise and guidance to them regarding external funding opportunities.
• Research funding opportunities.
• Advise and guide faculty and staff through the application process, provide recommendations about all administrative areas of the proposal
• Ensure compliance with agency guidelines, eligibility of expenses, and reporting requirements.
• Monitor and manage the budgets of funded projects; prepare financial statements as required.
• Organize project status reports
• Inform Dawson\xe2\x80\x99s stakeholders about funders\xe2\x80\x99 eligibility requirements, and about any actions needed to meet those requirements.
• Serve as the liaison with funding agencies.
• Coordinate with Academic Systems and other stakeholders the allocation of release for faculty to funded projects
• Coordinate with HR and other stakeholders for the hiring of personnel for the funded projects and oversee their timesheets.
• Assist in the preparation, review, translation, and negotiation of contracts, agreements and proposals. Identify, mitigate, and seek relevant guidance on risk issues, articulate alternatives, and recommend and implement solutions
• Prepare purchase requisitions.
• Liaise with the other College services as needed by the funded projects.
• Coordinate the translation service for the Anglophone colleges and universities
• Liaise with institutions and translators for validation of terminology
• Review and deliver completed translations as appropriate
• Monitor the day-to-day inquiries from stakeholders and direct to the appropriate services/departments, as required.
• Participate in committees pertaining to the grants, as required.
• Provide support to activities and events organized in the Office of Academic Development and the College, as appropriate.
• Perform any other related duties assigned by the Dean of Academic Development.

Length of the contract : January 2023 to May 2025
Requirements :
Qualifications

• University degree in a related field of specialization, particularly administration.

Conditions

• Three (3) years pertinent experience
• Knowledge of funding agencies and of programs that fund college initiatives and projects
• Demonstrated experience in budget administration
• Excellent organizational, prioritization and project planning skills
• Proven ability to work within a complex policy and procedure framework
• Experience writing grant applications
• Strong interpersonal & communication skills
• Advanced oral and written English communication skills (testing may be required)
• Advanced written French and intermediate oral French skills (testing may be required)
• Knowledge of relevant computer applications, such as the Microsoft Office Suite (testing may be required)
• Knowledge of the CEGEP or post-secondary environment \xe2\x80\x93 an asset

Comments : Please note that a cover letter is mandatory. If your work experience has changed since your last visit, be sure to attach an updated resume.

If you are applying on a mobile device (smartphone, tablet), you will receive an email acknowledgment asking you to update your file and submit your resume for your application to be considered.

Candidates will receive an email confirmation when submitting their application online. We thank all applicants for their interest in Dawson College, but only those selected for an interview will be contacted.

Priority is given to internal candidates within their employment category.