Job Description

ABOUT NEWREST :
Specialist in out-of-home catering in 54 countries, and the only player to intervene in all sectors of catering and related services, Newrest is one of the world leaders in multi-sector catering.

Our 36,000 committed and talented employees do what is necessary to offer consumers balanced, diversified and tasty meals while scrupulously respecting hygiene and food safety standards.

https://www.newrest.eu/

Responsibilities:

• Administrative support: Filing, receiving / sending mail, draft letters, handle inbound & outbound letters
• Reply to general information requests with accurate information
• Processing various accounting information, processing basic invoicing tasks in the software
• Management of billing (customer / supplier) and of non-food bills
• Management of certain schedules, inputting daily working hours into time management tool
• Record weekly working hours of agency workers, email hours to agency every week
• Recording and transmission of information
• Management of employee absence information, drafting employment letters
• Management of daily attendance sheets or time sheets
• Preparation and tracking of site management dashboards, maintain daily production KPI table
• Process HR administration tasks (on boarding documents, data transmission to HR team, coordination with payroll department)
• Pre-processing of payroll, review of worked hours, updates of payroll database, enrollment of employees in benefit plan website, sending ROE to former employees, preparing monthly HR indicators, monitoring of overtime hours
• Communication of relevant information to Management
• Monitoring compliance with HR procedures
• Management of WSIB documentation and declaration of workplace accidents with WSIB
• Management of incoming calls in a professional and courteous manner
• Direct phone inquiries to the appropriate staff members
• Greet visitors and clients, greet job applicants and introduce them to hiring managers
• Organization of meetings
• Planning of office events, booking travel arrangements for managers

• Prior proven Administrative Support experience, ability to work independently
• Prior exeperience in HR is an asset
• Advanced level of proficiency in all Microsoft office applications (Word, Excel, PowerPoint, Outlook).
• Strong English speaking and writing skills
• Attendance, diligence, punctuality, discretion, confidentiality and reliability
• Ability to adapt to a fast-paced environment, ability to work as part of a team
• Strong interpersonal skills and customer service skills