Job Description

and Qualifications
Air Products Canada Ltd., a wholly owned subsidiary of Air Products and Chemicals Inc., has manufacturing and distribution operations in Quebec, Ontario, and Alberta. Air Products core industrial gas business provides atmospheric and process gases serving a variety of customers in 50+ countries, including refining, chemical, gasification, metals, electronics, manufacturing, food and beverage, welding, and healthcare.

Reporting to the Alberta Franchise Operations Manager, this position is responsible for providing comprehensive Admin & Materials Coordination activities. You will work closely with and support the local Alberta franchise teams and Functional Support Groups. The incumbent must possess a strong work ethic and e able to deal with variety of tasks. Creativity, discretion, demonstrated good judgment, and the ability to deal with individuals at all levels internal and external to the organization are qualities necessary to excel in this role.
RESPONSABILITIES

• General Administration support:
  • Daily pick up, distribution and processing mail.
  • Administrative support to onsite staff and Air Products visitors.
  • Control the main gate visitor’s access. Greeting visitors, guests, and to maintain a good service attitude & guest relation.
  • Proactively guide visitors through the process, including signing the Visitor log and communicating company regulations.
  • Support plant employees with any software SAP application issues.
  • Coordinate with employees, phone, computer, and communication requests.
  • Registering and managing meeting room
  • Updating, managing and distributing staff contacts and phone lists
  • Coordination of VMI (Vendor Management Inventory) program.
  • Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Reviews local company practices and procedures pertaining to position role, update as required and communicate to teams.
  • Attends staff meetings, issue meeting minutes, and manages action item follow up as required.
  • Maintains confidential records and files.
  • Weekly staff meeting member.
  • Participate in site committees as needed.
  • Social committee member.
  • Member of the document retention control committee.
  • Responsible to maintain a filing system for all our environmental communication and reports.
  • Administrative responsibility in regards to the ABSA owner user manual and participation in related audits.
  • Maintain accounts payable files.
  • Cost coding and processing of invoicing in SAP, E-form.
  • Approval and goods receipt of invoices in SAP, submit invoicing to Scanning department for processing.
  • Resolve invoice discrepancies in SAP dashboard.
  • Resolve purchase order quality and payment problems with suppliers and contractors.
  • Liaison for day-to-day transaction issues between Vendors, Contractors and Accounts Payable.
  • Reconciliation of corporate credit cards

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  • Responsible for all procurement activities at the plants by providing requisition of services and parts, E-form purchase orders, change orders, requests for quotes plus shipping and receiving to the following groups:
    • Plant maintenance.
    • Plant Operation.
    • Engineering.
    • Environmental.
    • Turnaround.

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  • Responsible for keeping accuracy of the pressure rated parts and material as per regulatory clauses of the owner user manual under ABSA.
  • Maintain a facility purchasing request system and update the requests with any changes such as parts purchased, cost, delivery info, product quality/performance, inventory, etc.
  • Discusses defective or unacceptable goods or services with users, vendors, and others to determine source of trouble and take corrective action.
  • Coordinate / obtain proper customs documentation for cross border shipping.
  • Prepare and maintain shipping records to maintain paper trail and provide timely communication to the working groups.
  • Prepare and maintain purchasing files, reports and vendor lists.
  • Connects with vendors to obtain product or service information, such as price, availability, and delivery schedule.
  • Work with procurement and material management to develop local supplier support for spare parts, replenishment, refurbishment and supply of consumables.
  • Supports engineers and estimators in preparations of estimates by contacting vendors for "budgetary pricing" for equipment and materials.
  • Design, promote and implement material management strategies.
  • Make process improvement recommendations to management.
  • Relies on instruction and pre-established guidelines to perform function with some degree of creativity and latitude.
  • May arrange for transportation and/or storage of purchased products.

• Warehouse Support:

• Coordinate with plant sites, stock handling such as receiving, storing, etc. as well as issuing materials, parts and equipment in the storeroom area.
• Coordinate with plant site preparation of outgoing material and products - wrapping, packing, weighing, stenciling, addressing, crating, uncrating, loading/unloading and move to shipping area.
• General Housekeeping duties. Organization of storerooms / warehouse / Quonsets.
• Maintain onsite spares, making sure they are up to date and planned orders for replacement parts are being processed in a timely manner.
• Responsible to have the parts and equipment properly labeled & stored at identified locations.
• Oversee lockup area of warehouse as per ABSA owner user manual requirements.
• Coordinate with Materials Management for stocked inventory requests to or from another site.
• Performs physical cycle counts and annual inventories and reconcile with computer counts.
• Coordinate the Set up of local vendors for services, parts and supplies purchasing in SAP and E-form following Air Products purchasing matrix guidelines. Develop and maintain contractor safety qualification review process, spreadsheet and filling system.
• Other related duties as required

JOB REQUIREMENTS

• Post-secondary business administration education, Inventory and Warehouse Management or related education/experience
• Previous background in Purchasing, buying or finance, a definite plus.
• Strong organizational, interpersonal and communication skills.
• A self-starter and team player
• Ability to work independently with minimal supervision
• Solid skills in MS-Office applications
• Experience with SAP is a requirement.
• Good knowledge of EForm and PCard tools.
• General knowledge of OSAP purchasing tools
• Previous experience of imports/exports legislations and procedures an asset.
• Document control for ABSA regulatory documents would be an asset.
• Demonstrated ability to prioritize workload in time-sensitive situations.
• Flexible and adaptable to changing needs
• Details oriented.
• Excellent verbal and written communications skills
• Forklift license, an asset
• Other related duties as required

We thank all applicants in advance for their interest; however, only those applicants who are being considered for an interview, or are currently employed by Air Products, will be contacted.

To learn more, visit About Air Products

Air Products offers a competitive salary and benefits package which includes company paid pension and company matched RRSP plans.

If you are a current Air Products employee, please apply via APOnline by clicking on Online Applications, then selecting Career Center.

Due to Canadian Immigration regulations, we are only able to consider applications from Canadian citizens or other individuals legally entitled to work in Canada.
Req No.
39426BR
Employment Status
Full Time
Organization
Global Industrial Gases
Business Sector / Division
Industrial Gases Americas
Region
North America
Country
Canada