Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Rejoignez d\xc3\xa8s maintenant notre \xc3\xa9quipe passionn\xc3\xa9e et engag\xc3\xa9e au sein d\'un environnement de travail dynamique et en constante \xc3\xa9volution, situ\xc3\xa9 au c\xc5\x93ur du centre-ville. Profitez de tous les avantages offerts par notre emplacement central : acc\xc3\xa8s facile aux services, station de m\xc3\xa9tro McGill dans l\'immeuble et bient\xc3\xb4t la station de REM. De plus, vous aurez l\'opportunit\xc3\xa9 de participer \xc3\xa0 de nombreux \xc3\xa9v\xc3\xa9nements et activit\xc3\xa9s int\xc3\xa9ressantes tout au long de l\'ann\xc3\xa9e.

En tant que membre essentiel de notre \xc3\xa9quipe, vous prendrez en charge les responsabilit\xc3\xa9s suivantes :

Assister l\'\xc3\xa9quipe de location dans la gestion quotidienne, y compris la pr\xc3\xa9paration des contrats de location, la collecte d\'informations sur les locataires potentiels et l\'organisation des visites des propri\xc3\xa9t\xc3\xa9s.

R\xc3\xa9pondre avec pr\xc3\xa9cision aux appels et courriels des locataires potentiels, en fournissant des informations d\xc3\xa9taill\xc3\xa9es sur les disponibilit\xc3\xa9s, les prix et les conditions de location.

Planifier et coordonner les visites de propri\xc3\xa9t\xc3\xa9s en collaboration avec les locataires potentiels et les membres de l\'\xc3\xa9quipe.

Pr\xc3\xa9parer la documentation n\xc3\xa9cessaire pour les v\xc3\xa9rifications des ant\xc3\xa9c\xc3\xa9dents des locataires potentiels, incluant les demandes de cr\xc3\xa9dit et de r\xc3\xa9f\xc3\xa9rences.

Effectuer des t\xc3\xa2ches administratives telles que la gestion des dossiers des locataires, la saisie de donn\xc3\xa9es et la pr\xc3\xa9paration de rapports.

R\xc3\xa9pondre aux demandes g\xc3\xa9n\xc3\xa9rales concernant les propri\xc3\xa9t\xc3\xa9s et les services offerts.

Contribuer \xc3\xa0 l\'organisation et \xc3\xa0 la tenue d\'\xc3\xa9v\xc3\xa9nements de location sp\xc3\xa9cialis\xc3\xa9s.

Collaborer avec les autres d\xc3\xa9partements pour assurer une coordination efficace des activit\xc3\xa9s de location.

Rejoignez d\xc3\xa8s maintenant notre \xc3\xa9quipe dynamique, passionn\xc3\xa9e et plongez dans un environnement de travail stimulant !

Comp\xc3\xa9tences et aptitudes requises

• Dipl\xc3\xb4me d\xe2\x80\x99\xc3\xa9tudes secondaires ou dipl\xc3\xb4me d\xe2\x80\x99\xc3\xa9tudes coll\xc3\xa9giales (DEC) en secr\xc3\xa9tariat ou bureautique;
• Cinq ann\xc3\xa9es ou plus d\xe2\x80\x99exp\xc3\xa9rience en secr\xc3\xa9tariat ou en administration;
• Esprit d\xe2\x80\x99initiative m\xc3\xa9thodique et ax\xc3\xa9 sur les d\xc3\xa9tails avec d\xe2\x80\x99excellentes comp\xc3\xa9tences en organisation et en priorisation;
• Joueur d\xe2\x80\x99\xc3\xa9quipe extraverti avec de solides comp\xc3\xa9tences interpersonnelles;
• Capacit\xc3\xa9 \xc3\xa0 performer sous pression dans des d\xc3\xa9lais serr\xc3\xa9s;
• Capacit\xc3\xa9 d\xe2\x80\x99effectuer plusieurs t\xc3\xa2ches \xc3\xa0 la fois et de g\xc3\xa9rer une vari\xc3\xa9t\xc3\xa9 de responsabilit\xc3\xa9s dans un environnement en \xc3\xa9volution rapide;
• Ma\xc3\xaetrise requise du Fran\xc3\xa7ais et de l\xe2\x80\x99Anglais \xc3\xa9crit et parl\xc3\xa9 avec de solides comp\xc3\xa9tences en r\xc3\xa9daction d\xe2\x80\x99affaires;
• Ma\xc3\xaetrise de la suite Microsoft Office (Word et Excel) ainsi que d\xe2\x80\x99Office 365.

Key resposibilities

You will responsible to provide administrative support for the following activities :

• Rent relief process;
• AR process, providing statements, collection letters, default letters;
• Energy Management - Utility tracking;
• Act as receptionist for: courier, office supplies, basic administrative, managing visitors;
• Reporting on occupancy, sales and traffic, issuing emergency notice, insurance claims;
• Specialty Leasing activities and for day to day items related to SL tenants (late opening);
• Lease collection, insurance certificates;
• Leasing of storage space;
• Leasing: budget process and reports.
• Support and monitor the Director\xe2\x80\x99s projects and assist in various tasks (scheduling, budgeting, action plan creation, strategic planning for the office, event reservations, team meeting planning, special projects, etc.);
• In collaboration with Operations staff members, update the tenant contact list: collaborate with Security and other departments to validate the information and process required updates accordingly;
• Follow up with tenants and their head offices to validate information received and create a report for the Security Department and all office team members;
• Forward information on opening and closing procedures to the AutoCAD technician to update leasing plans;
• Provide backup for the Operations Assistant on the emergency notification system and footfall counters; update reports in different systems;
• Properly manage digital and print documents: filing, archiving, folder structures, etc.;
• Update the vacation, birthday and milestone calendar;
• Prepare, translate and review various documents in French and English;
• Carry out other related tasks as directed.

Key requirements

• High School or College diploma in secretarial studies or office automation;
• Five or more years of experience in secretarial work or administration;
• Methodical, detail-oriented self-starter with excellent organization and prioritization skills;
• Outgoing team player with strong interpersonal skills;
• Ability to perform under pressure within tight deadlines;
• Ability to multitask and handle a variety of responsibilities in a fast-paced environment;
• Fluency required in written and spoken French and English with strong business writing skills;
• Proficiency in Microsoft Office suite (Word and Excel) as well as Office 365.

Location:

On-site \xe2\x80\x93Montreal, QC

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

Jones Lang LaSalle