Job Description

Adjoint.e Administratif.ve

Temps plein

DESCRIPTION DU POSTE

Nous recherchons une adjointe administratifve experimentee qui saura s'epanouir dans un environnement dynamique, tout en assumant des responsabilites administratives de haut niveau avec professionnalisme et discretion.

Le ou la candidat(e) ideal(e) representera un partenaire strategique, qui pourra anticiper les besoins, coordonner les activites du conseil d'administration et s'occuper des questions confidentielles avec la plus grande integrite.

RESPONSABILITES

Coordonner toutes les reunions du conseil d'administration, y compris la planification, la preparation des ordres du jour et la distribution des documents.

Preparer des dossiers complets et en assurer la livraison en temps voulu aux membres du conseil.

Assister aux reunions du conseil, rediger des comptes rendus detailles et assurer le suivi des actions a entreprendre.

Garder a jour les registres du conseil, les resolutions et la documentation de conformite.

Servir d'agente de liaison aupres des membres du conseil et des presidents de comite, au nom du chef de la direction.

Servir de personne-ressource cle pour les parties prenantes internes et externes.

Coordonner les reunions, evenements et aspects logistiques.

Gerer les systemes de classement, les bases de donnees et les archives organisationnelles.

Fournir un soutien administratif a l'equipe de haute direction

EXIGENCES

3 a 5 ans d'experience dans le domaine administratif, de preference en tant que soutien aupres de cadres de direction ou de conseils d'administration.

Experience dans le secteur a but non lucratif ou aupres de conseils benevoles.

Excellentes competences organisationnelles, avec une capacite eprouvee a gerer plusieurs priorites a la fois.

Excellentes competences en communication ecrite et orale.

Haut niveau de professionnalisme, de discretion et d'intelligence emotionnelle.

Maitrise avancee de la suite Microsoft Office (Word, Excel, PowerPoint, Outlook).

Grande attention aux details et souci de la precision.

Capacite a travailler de maniere autonome et a anticiper les besoins de facon proactive.

Parfaitement bilingue; Capable de rediger et reviser des correspondances, de fournir, interpreter et presenter des informations detaillees, et de gerer des situations complexes en anglais et en francais. La maitrise de l'anglais est essentielle, car plusieurs de nos clientes, dirigeantes benevoles et membres de la communaute sont anglophones.

Experience en gestion de projets

Diplome universitaire ou experience equivalente

Connaissance de la communaute juive, un atout

Veuillez soumettre votre CV a RH@ometz.ca

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Administrative Assistant

Full-time

JOB SUMMARY

We are looking for an exceptional Administrative Assistant who thrives in a dynamic environment and can manage high-level administrative functions with professionalism and discretion.

The ideal candidate will be a strategic partner who can anticipate needs, coordinate board activities, and handle confidential matters with the utmost integrity.

RESPONSIBILITIES

Coordinate all Board of Directors meetings, including scheduling, agenda preparation, and materials distribution

Prepare comprehensive board packages and ensure timely delivery to board members

Attend board meetings, take detailed minutes, and manage follow-up action items

Maintain board records, resolutions, and compliance documentation

Liaise with board members and committee chairs on behalf of the CEO

Serve as a key point of contact for internal and external stakeholders

Coordinate meetings, events, and logistics

Maintain filing systems, databases, and organizational records

Provide administrative support to senior management team

REQUIREMENTS

3-5 years of administrative experience, preferably supporting C-suite executives or boards

Experience in the non-profit sector or working with volunteer boards

Exceptional organizational skills with proven ability to manage multiple priorities

Outstanding written and verbal communication skills

High level of professionalism, discretion, and emotional intelligence

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong attention to detail and commitment to accuracy

Ability to work independently and anticipate needs proactively

Fluently bilingual with the ability to compose and edit correspondences, provide, interpret and present detailed information, and deal with complex situations in both English and French. We require English communication as many of our clients, lay leaders, and community members are English speaking.

Project management experience

Bachelor's degree or equivalent experience

Knowledge of the Montreal Jewish Community, an asset

Please submit your CV and letter of interest to HR@ometz.ca

Job Types: Full-time, Permanent

Pay: $1.00-$9.00 per year

Benefits:

Dental care Employee assistance program Extended health care Life insurance Paid time off RRSP match Vision care
Experience:

Executive & Personal Assistants: 1 year (preferred)
Work Location: In person

Application deadline: 2022-03-03