Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades or technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Rejoignez d\xc3\xa8s maintenant notre \xc3\xa9quipe passionn\xc3\xa9e et engag\xc3\xa9e au sein d\'un environnement de travail dynamique et en constante \xc3\xa9volution, situ\xc3\xa9 au c\xc5\x93ur du centre-ville. Profitez de tous les avantages offerts par notre emplacement central : acc\xc3\xa8s facile aux services, station de m\xc3\xa9tro McGill dans l\'immeuble et bient\xc3\xb4t la station de REM. De plus, vous aurez l\'opportunit\xc3\xa9 de participer \xc3\xa0 de nombreux \xc3\xa9v\xc3\xa9nements et activit\xc3\xa9s int\xc3\xa9ressantes tout au long de l\'ann\xc3\xa9e.CE QUE VOUS FEREZAssister l\'\xc3\xa9quipe de location dans la gestion quotidienne, y compris la pr\xc3\xa9paration des contrats de location, la collecte d\'informations sur les locataires potentiels et l\'organisation des visites des propri\xc3\xa9t\xc3\xa9sR\xc3\xa9pondre avec pr\xc3\xa9cision aux appels et courriels des locataires potentiels, en fournissant des informations d\xc3\xa9taill\xc3\xa9es sur les disponibilit\xc3\xa9s, les prix et les conditions de locationPlanifier et coordonner les visites de propri\xc3\xa9t\xc3\xa9s en collaboration avec les locataires potentiels et les membres de l\'\xc3\xa9quipePr\xc3\xa9parer la documentation n\xc3\xa9cessaire pour les v\xc3\xa9rifications des ant\xc3\xa9c\xc3\xa9dents des locataires potentiels, incluant les demandes de cr\xc3\xa9dit et de r\xc3\xa9f\xc3\xa9rencesEffectuer des t\xc3\xa2ches administratives telles que la gestion des dossiers des locataires, la saisie de donn\xc3\xa9es et la pr\xc3\xa9paration de rapportsR\xc3\xa9pondre aux demandes g\xc3\xa9n\xc3\xa9rales concernant les propri\xc3\xa9t\xc3\xa9s et les services offertsContribuer \xc3\xa0 l\'organisation et \xc3\xa0 la tenue d\'\xc3\xa9v\xc3\xa9nements de location sp\xc3\xa9cialis\xc3\xa9sCollaborer avec les autres d\xc3\xa9partements pour assurer une coordination efficace des activit\xc3\xa9s de locationRejoignez d\xc3\xa8s maintenant notre \xc3\xa9quipe dynamique, passionn\xc3\xa9e et plongez dans un environnement de travail stimulantCE QUE NOUS RECHERCHONSDipl\xc3\xb4me d\xe2\x80\x99\xc3\xa9tudes secondaires ou dipl\xc3\xb4me d\xe2\x80\x99\xc3\xa9tudes coll\xc3\xa9giales (DEC) en secr\xc3\xa9tariat ou bureautiqueCinq ann\xc3\xa9es ou plus d\xe2\x80\x99exp\xc3\xa9rience en secr\xc3\xa9tariat ou en administrationEsprit d\xe2\x80\x99initiative m\xc3\xa9thodique et ax\xc3\xa9 sur les d\xc3\xa9tails avec d\xe2\x80\x99excellentes comp\xc3\xa9tences en organisation et en priorisationJoueur d\xe2\x80\x99\xc3\xa9quipe extraverti avec de solides comp\xc3\xa9tences interpersonnellesCapacit\xc3\xa9 \xc3\xa0 performer sous pression dans des d\xc3\xa9lais serr\xc3\xa9sCapacit\xc3\xa9 d\xe2\x80\x99effectuer plusieurs t\xc3\xa2ches \xc3\xa0 la fois et de g\xc3\xa9rer une vari\xc3\xa9t\xc3\xa9 de responsabilit\xc3\xa9s dans un environnement en \xc3\xa9volution rapideMa\xc3\xaetrise requise du Fran\xc3\xa7ais et de l\xe2\x80\x99Anglais * \xc3\xa9crit et parl\xc3\xa9 avec de solides comp\xc3\xa9tences en r\xc3\xa9daction d\xe2\x80\x99affairesMa\xc3\xaetrise de la suite Microsoft Office (Word et Excel) ainsi que d\xe2\x80\x99Office 365CE QU\'IL Y A POUR VOUSJoignez vous \xc3\xa0 un chef de file du secteur et fa\xc3\xa7onnez l\xe2\x80\x99avenir de l\xe2\x80\x99immobilier commercialDes investissements massifs dans les technologies de pointe afin d\xe2\x80\x99optimiser votre travailR\xc3\xa9gime d\xe2\x80\x99avantages sociaux complet et concurrentielUn milieu de travail stimulant, con\xc3\xa7u pour votre croissance et votre bien-\xc3\xaatre*Interactions orales et/ou \xc3\xa9crites avec des partenaires externes bas\xc3\xa9s \xc3\xa0 l\xe2\x80\x99ext\xc3\xa9rieur du Qu\xc3\xa9bec (par exemple, fournisseurs de services, cabinets d\xe2\x80\x99avocats, pairs, banquiers, firmes de courtage, firmes d\xe2\x80\x99analyse de cr\xc3\xa9dit, agences de cr\xc3\xa9dits, etc.) et clients provenant de l\xe2\x80\x99ext\xc3\xa9rieur du Qu\xc3\xa9bec.Join our passionate and engaged team now in a dynamic and ever-changing work environment in downtown Montreal. Enjoy all the advantages of our central location: easy access to services, McGill metro station in the building and soon the REM station. In addition, you will have the opportunity to participate in many interesting events and activities throughout the year.WHAT YOU\xe2\x80\x99LL BE DOINGRent relief processAR process, providing statements, collection letters, default lettersEnergy Management - Utility trackingAct as receptionist for: courier, office supplies, basic administrative, managing visitorsReporting on occupancy, sales and traffic, issuing emergency notice, insurance claimsSpecialty Leasing activities and for day to day items related to SL tenants (late opening)Lease collection, insurance certificatesLeasing of storage spaceLeasing: budget process and reportsSupport and monitor the Director\xe2\x80\x99s projects and assist in various tasks (scheduling, budgeting, action plan creation, strategic planning for the office, event reservations, team meeting planning, special projects, etc.)In collaboration with Operations staff members, update the tenant contact list: collaborate with Security and other departments to validate the information and process required updates accordinglyFollow up with tenants and their head offices to validate information received and create a report for the Security Department and all office team membersForward information on opening and closing procedures to the AutoCAD technician to update leasing plansProvide backup for the Operations Assistant on the emergency notification system and footfall counters; update reports in different systemsProperly manage digital and print documents: filing, archiving, folder structures, etc.Update the vacation, birthday and milestone calendarPrepare, translate and review various documents in French and EnglishCarry out other related tasks as directedWHAT WE\xe2\x80\x99RE LOOKING FORHigh School or College diploma in secretarial studies or office automationFive or more years of experience in secretarial work or administrationMethodical, detail-oriented self-starter with excellent organization and prioritization skillsOutgoing team player with strong interpersonal skillsAbility to perform under pressure within tight deadlinesAbility to multitask and handle a variety of responsibilities in a fast-paced environmentFluency required in written and spoken French and English * with strong business writing skillsProficiency in Microsoft Office suite (Word and Excel) as well as Office 365WHAT\xe2\x80\x99S IN IT FOR YOUJoin an industry leader and shape the future of commercial real estateDeep investment in cutting-edge technology to power your workComprehensive and competitive benefits planA supportive, caring and diverse work environment designed for your growth and well-being*Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)Location:On-site \xe2\x80\x93Montreal, QCIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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