Job Description

JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Rejoignez d\xc3\xa8s maintenant notre \xc3\xa9quipe passionn\xc3\xa9e et engag\xc3\xa9e au sein d\'un environnement de travail dynamique et en constante \xc3\xa9volution, situ\xc3\xa9 au c\xc5\x93ur du centre-ville. Profitez de tous les avantages offerts par notre emplacement central : acc\xc3\xa8s facile aux services, station de m\xc3\xa9tro McGill dans l\'immeuble et bient\xc3\xb4t la station de REM. De plus, vous aurez l\'opportunit\xc3\xa9 de participer \xc3\xa0 de nombreux \xc3\xa9v\xc3\xa9nements et activit\xc3\xa9s int\xc3\xa9ressantes tout au long de l\'ann\xc3\xa9e.
CE QUE VOUS FEREZ
Assister l\'\xc3\xa9quipe de location dans la gestion quotidienne, y compris la pr\xc3\xa9paration des contrats de location, la collecte d\'informations sur les locataires potentiels et l\'organisation des visites des propri\xc3\xa9t\xc3\xa9s
R\xc3\xa9pondre avec pr\xc3\xa9cision aux appels et courriels des locataires potentiels, en fournissant des informations d\xc3\xa9taill\xc3\xa9es sur les disponibilit\xc3\xa9s, les prix et les conditions de location
Planifier et coordonner les visites de propri\xc3\xa9t\xc3\xa9s en collaboration avec les locataires potentiels et les membres de l\'\xc3\xa9quipe
Pr\xc3\xa9parer la documentation n\xc3\xa9cessaire pour les v\xc3\xa9rifications des ant\xc3\xa9c\xc3\xa9dents des locataires potentiels, incluant les demandes de cr\xc3\xa9dit et de r\xc3\xa9f\xc3\xa9rences
Effectuer des t\xc3\xa2ches administratives telles que la gestion des dossiers des locataires, la saisie de donn\xc3\xa9es et la pr\xc3\xa9paration de rapports
R\xc3\xa9pondre aux demandes g\xc3\xa9n\xc3\xa9rales concernant les propri\xc3\xa9t\xc3\xa9s et les services offerts
Contribuer \xc3\xa0 l\'organisation et \xc3\xa0 la tenue d\'\xc3\xa9v\xc3\xa9nements de location sp\xc3\xa9cialis\xc3\xa9s
Collaborer avec les autres d\xc3\xa9partements pour assurer une coordination efficace des activit\xc3\xa9s de location
Rejoignez d\xc3\xa8s maintenant notre \xc3\xa9quipe dynamique, passionn\xc3\xa9e et plongez dans un environnement de travail stimulant
CE QUE NOUS RECHERCHONS
Dipl\xc3\xb4me d\xc3\xa9tudes secondaires ou dipl\xc3\xb4me d\xc3\xa9tudes coll\xc3\xa9giales (DEC) en secr\xc3\xa9tariat ou bureautique
Cinq ann\xc3\xa9es ou plus dexp\xc3\xa9rience en secr\xc3\xa9tariat ou en administration
Esprit dinitiative m\xc3\xa9thodique et ax\xc3\xa9 sur les d\xc3\xa9tails avec dexcellentes comp\xc3\xa9tences en organisation et en priorisation
Joueur d\xc3\xa9quipe extraverti avec de solides comp\xc3\xa9tences interpersonnelles
Capacit\xc3\xa9 \xc3\xa0 performer sous pression dans des d\xc3\xa9lais serr\xc3\xa9s
Capacit\xc3\xa9 deffectuer plusieurs t\xc3\xa2ches \xc3\xa0 la fois et de g\xc3\xa9rer une vari\xc3\xa9t\xc3\xa9 de responsabilit\xc3\xa9s dans un environnement en \xc3\xa9volution rapide
Ma\xc3\xaetrise requise du Fran\xc3\xa7ais et de lAnglais * \xc3\xa9crit et parl\xc3\xa9 avec de solides comp\xc3\xa9tences en r\xc3\xa9daction daffaires
Ma\xc3\xaetrise de la suite Microsoft Office (Word et Excel) ainsi que dOffice 365
CE QU\'IL Y A POUR VOUS
Joignez vous \xc3\xa0 un chef de file du secteur et fa\xc3\xa7onnez lavenir de limmobilier commercial
Des investissements massifs dans les technologies de pointe afin doptimiser votre travail
R\xc3\xa9gime davantages sociaux complet et concurrentiel
Un milieu de travail stimulant, con\xc3\xa7u pour votre croissance et votre bien-\xc3\xaatre
*Interactions orales et/ou \xc3\xa9crites avec des partenaires externes bas\xc3\xa9s \xc3\xa0 lext\xc3\xa9rieur du Qu\xc3\xa9bec (par exemple, fournisseurs de services, cabinets davocats, pairs, banquiers, firmes de courtage, firmes danalyse de cr\xc3\xa9dit, agences de cr\xc3\xa9dits, etc.) et clients provenant de lext\xc3\xa9rieur du Qu\xc3\xa9bec.
Join our passionate and engaged team now in a dynamic and ever-changing work environment in downtown Montreal. Enjoy all the advantages of our central location: easy access to services, McGill metro station in the building and soon the REM station. In addition, you will have the opportunity to participate in many interesting events and activities throughout the year.
WHAT YOULL BE DOING
Rent relief process
AR process, providing statements, collection letters, default letters
Energy Management - Utility tracking
Act as receptionist for: courier, office supplies, basic administrative, managing visitors
Reporting on occupancy, sales and traffic, issuing emergency notice, insurance claims
Specialty Leasing activities and for day to day items related to SL tenants (late opening)
Lease collection, insurance certificates
Leasing of storage space
Leasing: budget process and reports
Support and monitor the Directors projects and assist in various tasks (scheduling, budgeting, action plan creation, strategic planning for the office, event reservations, team meeting planning, special projects, etc.)
In collaboration with Operations staff members, update the tenant contact list: collaborate with Security and other departments to validate the information and process required updates accordingly
Follow up with tenants and their head offices to validate information received and create a report for the Security Department and all office team members
Forward information on opening and closing procedures to the AutoCAD technician to update leasing plans
Provide backup for the Operations Assistant on the emergency notification system and footfall counters; update reports in different systems
Properly manage digital and print documents: filing, archiving, folder structures, etc.
Update the vacation, birthday and milestone calendar
Prepare, translate and review various documents in French and English
Carry out other related tasks as directed
WHAT WERE LOOKING FOR
High School or College diploma in secretarial studies or office automation
Five or more years of experience in secretarial work or administration
Methodical, detail-oriented self-starter with excellent organization and prioritization skills
Outgoing team player with strong interpersonal skills
Ability to perform under pressure within tight deadlines
Ability to multitask and handle a variety of responsibilities in a fast-paced environment
Fluency required in written and spoken French and English * with strong business writing skills
Proficiency in Microsoft Office suite (Word and Excel) as well as Office 365
WHATS IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
*Oral and/or written interactions with tenants or external partners based outside Quebec (for example, service providers, law firms, peers, bankers, brokerage firms, credit analysis firms, credit agencies, non-French-speaking clients, etc.)
Location:
On-site -Montreal, QC
If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.