Job Description

Accounts Receivable (AR)

Gear Equipment Inc. is a Canadian owned and operated construction services company providing a growing range of equipment and services.

When Gear Equipment started operations in Ontario in June 2014, Gear had only two Vac Trucks and a dream. By 2015 Gear Equipment had 6 trucks in our fleet and grew again in 2016 to 16 units, and we continue to expand. Our Dry Suction and Wet / Dry Hybrid capabilities bring time- and cost-saving innovation to our customers.

Gear brings innovative and flexible services and equipment to the Greater Toronto and Vancouver Areas and is also home of Mecalac equipment. We offer rental, sales, and service of this new versatile line of excavators, loaders, dumpers, and compactors, including specialized rail-based equipment.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, initiative, flexibility and a high-level commitment, Gear might be the place for you.

Location: 2214 9th Line, Bradford, ON L3Z 3T1

Time: 8 am -5 pm (Onsite)

Compensation: $50000-$62000 annually

Responsibilities:

Invoicing & Billing

Reviewing and maintaining daily truck log files to verify that operating staff hours align with Samsara (truck GPS) and KloudGin work orders, and investigating any discrepancies. Prepare and issue service and repair invoices based on work orders. Checking quantities, rates, and taxes before sending invoices. Prepared and emailed customer invoices through NetSuite to ensure timely billing and accurate recordkeeping.

Payment Tracking & Posting

Record payments received by cheque, EFT, or credit card into NetSuite. Match payments against open invoices and investigate discrepancies. Processing customer credit card payment. Depositing customer cheques through RBC ChequePro portal and machine.

Collections & Customer Communication

Follow up with clients regarding overdue payments or short-pays. Maintain professional communication with clients to resolve billing disputes. Escalate long-overdue accounts to management or collections when necessary. Enter client information into company systems and follow up with customer references to set up accounts for term requests.

Coordination with Other Departments

Collaborate with the dispatch team on work order issues. Communicating with the accounting department regarding account reconciliations. Working closely with the President to provide administrative and operational

General Office Administration Duties

Office & Document Management

Maintain organized electronic and paper filing systems. Prepare and format letters, memos, and reports. Ensure the office environment is tidy and stocked with supplies. Handle incoming mail, courier shipments, and deliveries.

Communication & Scheduling

Answer phone calls and direct inquiries to the right department. Schedule meetings, manage calendars, and book appointments or travel. Draft and send internal communications or announcements.

Support for Management & Staff

Assist with onboarding new hires (e.g., access setup, document collection). Help coordinate company events. Undertake additional responsibilities and ad hoc assignments as directed by management.

Compliance & Confidentiality

Follow company policies regarding data protection and document retention. Maintain confidentiality for financial and HR-related information.

Benefits:

Competitive Salary Paid Company Benefits, including Extended Health Care, Dental Care, Vision Care, Disability Insurance, Life Insurance, Employee Assistance Program (EAP)

Our Ideal candidate:

Diploma or degree in Accounting, Business Administration, or related field preferred. Additional coursework or certification in Bookkeeping or Office Administration an asset. 3-5 years of experience in invoicing, billing, or accounts receivable within a service, construction, or logistics environment. Hands-on experience with NetSuite (or similar ERP), Samsara, and KloudGin preferred. Strong understanding of billing processes, payment tracking, and collections. Familiar with administrative support functions, including document management, scheduling, and communication. Proficient in MS Office Suite (Excel, Word, Outlook). Comfortable working with digital record systems and maintaining organized electronic and paper files. Strong data-entry accuracy and attention to detail in handling financial transactions.
AODA:

Gear Equipment is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.

Please, no agencies

Job Types: Full-time, Permanent

Pay: $50,000.00-$62,000.00 per year

Ability to commute/relocate:

Bradford, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person