Job Description

Position Title: Accounts Receivable Administrator

Department: Finance

Location: Commissionaires Victoria - Divisional Office - Victoria, BC

Reports To: Chief Financial Officer

Hours: Monday to Friday 0800 to 1600 - excluding stats

POSITION SUMMARY:

Commissionaires Victoria, the Islands and Yukon Division is Vancouver Island's largest security services company, with approximately 850 employees. The division is one of the leading non-government and not-for-profit employers on Vancouver Island. Our enduring mandate is to provide meaningful employment opportunities for former members of the Canadian Armed Forces, the Royal Canadian Mounted Police and others who wish to contribute to the security and well-being of Canadians.

The Accounts Receivable Administrator reports to the Director of Finance and is responsible for managing accounts receivable and back-filling the payroll position as well as performing other duties as assigned.

JOB DUTIES AND RESPONSIBILITIES:

Accounts Receivable:

• Producing and distributing invoices through AccPac.
• Manual Invoices official and nonofficial.
• Processing and posting E-tranfers.
• Receiving and depositing cash and cheque receipts to the bank.
• Following-up on, collecting and allocating payments.
• Issuing credit notes.
• Carrying out billing, collection and reporting activities according to specific deadlines.
• Processing credit card payments.
• Investigating and resolving customer queries and payment discrepancies.
• Communicating with customers via phone, e-mail and mail.
• Continuously reviewing outstanding accounts receivable and advising the Director of Finance of action taken or recommended.
• Assisting with month-end closing of accounts receivable.

Payroll :

• Processing full-cycle payroll, collecting and reviewing electronic time data and calculating pay.
• Entering new employee information in AccPac and keeping the information up to date.
• Entering new clients/detachment information into AccPac and confirming entry in In-Time Scheduling for Enterprises (ISE).
• Issuing of pay by cheque or direct deposit.
• Ensuring compliance of statutory and other authorized deductions.
• Responding to pay inquiries by members, as well as WorkSafe BC, Human Resources Canada and Family Maintenance Program requests and returns.
• Running computerized reports associated with pay and invoices.
• Processing Records of Employment as well as annual production and dissemination of T-4's to Division employees.
• Performs other duties.

ESSENTIAL AND RATED QUALIFICATIONS FOR THE POSITION

• Minimum High school diploma or GED equivalent required.
• College level accounting classes or Accounting Degree preferred.
• At least one year of accounting experience required.
• Knowledge of common accounts receivable principles and practices.
• Ability to meet tight deadlines
• Demonstrated excellent teamwork skills.
• Demonstrated strong problem identification and problem resolution skills.
• Sound analytical thinking, planning, time management and prioritization skills.
• Ability to exercise discretion, tact and good judgment when dealing with sensitive issues.
• Excellent organizational skills.
• Ability to respond appropriately under pressure with a calm and steady demeanour.
• Ability to listen and effectively communicate, both verbally and in writing and follow-up effectively with all clients/customers at all levels of an organization.
• Ability to build and maintain effective working relationships with co-workers, employees, union officials, the general public and other organizations.
• Possess a strong work ethic.
• Proficient with Microsoft Office productivity suite (i.e. Outlook, Word and Excel).

REWARDS:

• Competitive salary
• Group-life insurance and long-term disability coverage
• Health & dental coverage
• BC Transit Pro Pass
• Paid sick days
• Vacation entitlement
• Generous RRSP contributions

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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