Job Description

Accounts Payable / Receptionist

Trout River Industries is looking for a highly organized and detail-oriented Office Administrator to join our team on an 11-month maternity contract. This role is integral to ensure the smooth day-to-day operations of our office by managing front-desk reception, administrative support, and accounts payable tasks.

Key Responsibilities:

Greet and assist visitors, ensuring professional and friendly interactions Answer direct phone calls, page employees, take messages and respond to general inquiries Maintain and update company databases, records, and filing systems Assist with data entry, document preparation, and office correspondence Handle incoming and outgoing mail Maintain a clean and organized reception area Oversee the office equipment and maintenance (e.g. printers, telephone, etc.) Coordinate with onsite vendors Administer the company coverall program Process invoices ensuring compliance with company policies and procedures Address vendor inquiries including payment status, account discrepancies, etc. Maintain vendor records including contact details and payment terms Reconcile vendor statements and address any variances Work closely with procurement and other departments to ensure accurate and timely record keeping Compile and prepare payment requisitions and vendor remittances Assist with expense tracking and financial record-keeping Support the finance team with month-end and year-end reporting Provide administrative support to the management team and staff Support special projects, company initiatives, process improvements, etc.

Qualifications and Skills:

Attendance and punctuality are essential for this position Extremely positive, great attitude and willingness to help Ability to maintain a high level of accuracy and confidentiality Excellent organizational, time management, and problem-solving skills Strong verbal and written communication Proficiency in Microsoft Office Experience with bookkeeping software (Simply Accounting)

What We Offer:

Group benefits package including health, dental and vision. Group RRSP plan. Opportunities for advancement Strong team environment

About our company:

We are proud to be the leading Canadian manufacturer of live bottom trailers with our Live Bottom, Hycube and Multi-Purpose Box trailers. Located on beautiful Prince Edward Island, with more than 20 years' experience, Trout River Industries has reached out across the world to deliver high quality innovative products and solutions in the USA, Europe, Jordan, Japan, and Australia. If you want to know where we are going next, join our team and find out.

Job Type: Fixed term contract
Contract length: 11 months

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Employee assistance program Extended health care Life insurance Paid time off RRSP match Vision care
Work Location: In person