Job Description

As a key member of the finance team, the Accounts Payable Specialist is responsible for processing all invoices in an accurate, efficient, and timely manner. You will also work directly with vendors to ensure smooth payment processing and issue resolution. This position plays a vital role in maintaining the accuracy and integrity of our financial systems and vendor relationships. We're looking for a candidate who is a detail-oriented self-starter with strong communication, analytical, and problem-solving skills. The successful candidate will foster a team culture and help maintain an environment of continuous process improvement and outstanding service.

Why Join Devon?

Competitive wages and benefits, including extended health, dental, and 3 weeks paid vacation to start. We offer a highly valued, team-based culture that attracts energetic and driven people. Monthly "rent day" lunches provided by the company, plus various social events throughout the year to bring everyone together.

Duties and Responsibilities:

Administer full-cycle accounts payable including verifying invoices for accuracy, obtaining approvals, coding invoices, and entering them into the finance system. Match supplier invoices to receiving documents to ensure accuracy and timely payments. Ensure all required documentation and authorization is collected prior to processing. Set up and maintain vendor accounts, ensuring all necessary documentation is compiled. Proactively manage vendor accounts, including investigating and resolving discrepancies. Respond to vendor inquiries and review vendor statements for accuracy. Prepare, cancel, and process cheques, EFTs, and stop payments. Process journal entries and reconcile related GL accounts. Organize, retain, and manage records in accordance with document retention policies. Review and follow up on aged invoices and outstanding payables. Reconcile processed work by verifying entries and comparing system reports to balances. Process employee expense reimbursements, ensuring proper documentation and approvals. Review corporate credit card expense reports and follow up on missing support. Maintain accounting ledgers by verifying and posting account transactions.

Qualifications:

Accounting certificate, diploma or degree from a recognized post-secondary institution, or equivalent combination of education and/or experience. 1-year of experience in accounts payable or similar role. Advanced skills in Microsoft Excel and Outlook. Detail-oriented, self-motivated, and resourceful with strong communication skills. Ability to work independently and collaboratively within a team. Capable of prioritizing tasks and thriving in a fast-paced, evolving environment. Excellent interpersonal and customer service skills. Strong analytical and problem-solving abilities.

Job Type: Full-time, Permanent, On-Site


Schedule: Monday - Friday, 8am - 4pm


Salary: $50,000 per year