Job Description

Job Overview

The Accounts Payable (AP) Specialist is responsible for managing and processing a company's outgoing payments and financial obligations to vendors and suppliers. This role ensures that all invoices are accurately recorded, approved, and paid in a timely manner, while maintaining compliance with internal controls and accounting policies.

Accounts Payable (AP) Functional Accountabilities:

Invoice Processing: Accurately enter and process vendor invoices, ensuring proper approvals and GL coding. Payment Processing: Manage payment runs (ACH, wire transfers, checks) and ensure timely disbursements. Vendor Management: Maintain strong relationships with vendors, resolve disputes, and negotiate payment terms. Expense Reporting: Review, process, and reconcile employee expense reports following company policies. Compliance & Controls: Ensure AP processes comply with company policies, tax regulations, and audit requirements. Reconciliations: Perform monthly AP reconciliations, including vendor statements and accruals. Process Improvements: Identify and implement efficiency improvements within AP workflows. Strong Communication & Negotiation Skills Problem-Solving & Analytical Thinking Attention to Detail & Accuracy Time Management & Prioritization Customer/Vendor Relationship Management Knowledge of Accounting Systems (e.g., Epicor) Compliance & Regulatory Knowledge

Education & Experience:

Diploma or degree in Accounting, Finance, or a related field (preferred). 2+ years of experience in Accounts Payable, Accounts Receivable, or general accounting. Experience working with accounting software (e.g., Epicor, or similar ERP systems).

Technical Skills:

Strong knowledge of AP & AR processes, including invoicing, collections, and reconciliations. Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis). Understanding of GAAP and financial principles. Experience with electronic payment processing and bank reconciliations.

Key Responsibilities:

Process and verify invoices, payments, and expenses. Reconcile vendor statements and resolve discrepancies. Manage customer invoicing and collections. Prepare aging reports and assist in cash flow forecasting. Maintain accurate financial records and documentation.

Soft Skills:

Strong attention to detail and accuracy. Excellent problem-solving and analytical skills. Effective communication and interpersonal skills. Ability to work independently and meet deadlines.

Working Conditions

Location: Office-based Schedule: Full-time, Monday to Friday, with additional hours required during month-end, quarter-end, and year-end. Physical Requirements: Primarily desk-based, with extended computer use.

AP K

ey Performance Indicators (KPIs):

Invoice Processing Time: Avg. time taken to process an invoice (Target: ?3 days) On-Time Payments: % of payments made on time (Target: 98% or higher) AP Aging: % of invoices >30 days overdue (Target: <5%) Expense Report Processing Time: Avg. time to approve/deny expense reports (Target: ?5 days)
Job Types: Full-time, Permanent

Pay: $20.00-$24.00 per hour

Expected hours: 40.0 per week

Benefits:

Dental care Employee assistance program Extended health care On-site parking RRSP match Vision care
Schedule:

Monday to Friday
Work Location: In person