Job Description

Title:

Accounts Payable Coordinator

Department:

Finance

Status:

Regular, Full Time

Pay grid:

Professional ($38,038.00 to $53,599.00 per year)

Reporting to:

Finance Manager

________________________________________

Summary of Duties:

The Accounts Payable Coordinator is responsible for the processing of all payments via cheque or EFT, verifying the payment terms, and to process all invoices in a timely manner.
The Accounts Payable Coordinator reports directly to the Finance Manager. However, the Accounts Payable Coordinator takes direction from the Director of Finance and the Program Accountants as necessary. In carrying out these duties, also works directly with other members of the finance department and management Groups.

Key Deliverables and Expectations:

Processing of All Payments via cheque or EFT (inclusive of Patient Travel, Employee Expenses, Social Development, Student Allowances, Recurring invoices, etc). Reconciliation of the Vendor Statements. Maintain vendor files and file all supplier invoices and cheque stubs promptly. Annual Archiving. Management of the AP@lilwat.ca inbox. Communication with Vendors and Staff regarding cheque release schedules and general inquiries. Accounts payable GL Reconciliation. Maintain accounts payable payment batch report files and cheque registers and ensure that all reports are filed promptly. Maintain consistency and adherence to accounting and finance policies established by the Organization. Provide assistance to the Director of Finance and Finance Manager when requested. Process patient travel batches daily. Check Mail and distribute daily. Perform other related duties as requested.

Experience and Attributes:

Completion of Grade 12 or an equivalent combination of education, training, and experience. Courses in Finance or Certification (Bookkeeping etc) are an asset. Familiarity with Sage Accpac and eRequester is an asset. Outstanding written and verbal communication skills in English. Experience in an office environment. Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint. Excellent organization skills, time management, and the ability to work in a fast-paced environment. Must be a team player and be able to work positively and supportively with the team and other departments. Capable of meeting deadlines, prioritizing tasks, managing multiple responsibilities simultaneously, and maintaining confidentiality. Keen attention to detail and effective time management abilities. Previous experience with First Nations preferred. * Must be able to provide a clear criminal record check, including the vulnerable sector.