Job Description

Title: Accounts Payable Coordinator

Department: Finance

Status: Permanent Full Time

Pay grid: Professional

Reporting to: Finance Manager

Summary of Duties:

The Accounts Payable Coordinator is responsible for the processing of all payments via cheque or EFT, verifying the payment terms, and to process all invoices in a timely manner.

The Accounts Payable Coordinator reports directly to the Finance Manager. However, the Accounts Payable Coordinator takes direction from the Director of Finance and the Program Accountants as necessary. In carrying out these duties, also works directly with other members of the finance department and management groups.

Key Deliverables and Expectations:

• Processing of All Payments via cheque or EFT (inclusive of Patient Travel, Employee Expenses, Social Development, Student Allowances, Recurring invoices, etc.)

• Reconciliation of the Vendor Statements

• Maintain vendor files and file all supplier invoices and cheque stubs promptly.

• Annual Archiving

• Management of the AP@lilwat.ca inbox

• Communication with Vendors and Staff regarding cheque release schedules and general inquiries.

• Accounts payable GL Reconciliation

• Maintain accounts payable payment batch report files and cheque registers and ensure that all reports are filed promptly.

• Maintain consistency and adherence to accounting and finance policies established by the Organization.

• Provide assistance to the Director of Finance and Finance Manager when requested.

• Process patient travel batches daily

• Check Mail and distribute daily.

• Perform other related duties as requested.

• A certificate in bookkeeping is an asset.

• Familiarity with Sage Accpac and eRequester is an asset.

• Previous experience with First Nations preferred.

• Outstanding written and verbal communication skills in the English language.

• Ability to work independently and as an integral member of various teams.

• Strong organizational skills, meticulous attention to detail and time management skills.

• Ability to meet deadlines prioritizes assignments, manage multiple tasks simultaneously and maintain confidentiality.

• Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.

• Motivated self-starter and with strong interpersonal skills.

• Highly professional in all aspects of business, presentation and interaction with all stakeholders, clients, and Members.

• Clear Criminal Record Check

Lilwat Nation