Job Description

Location is open to both Fort McMurray (Hardin Street Building) OR Calgary Downtown Location

Job Overview:

Reporting to the CDMS Team Lead, the CDMS Proxy Approver is an established position that plays a vital part in ensuring Vendors are paid accurately and on time by approving transactions on behalf of Business Units. The CDMS Proxy Approver works closely and collaboratively with the Business Units and Vendors to obtain necessary information before acceptance of charges. Their main objective is to approve transactions in an efficient manner in order to reduce field worker's time spent in an office.
This is an individual contributor role that works independently leading their own initiatives with regular checkpoints and consultation with their leader.

PRINCIPAL ACCOUNTABILITIES
- Approve Labour, Equipment and Material (LEM) in CDMS on behalf of the Business Unit in a timely manner
- Validate transactions are reimbursable as per Contract Terms and Conditions prior to approving in CDMS
- Refer to Contract Payment and Vendor Summaries to assist in determining if transaction is billable
- Have detailed understanding of the Vendor agreement compensation structures (reimbursable vs non-billable for labor, material, equipment and third party)
- Interface with Vendors, Business Unit (Service Receivers) to seek clarification or request required changes prior to approving
- Follow up with Contract Coordinators, Category Management for clarification or contract interpretation as required
- Escalate unresolved issues in a timely manner to CDMS Team leader
- Generate reports and provide to appropriate areas as required
- Maintain accurate and effective documentation and record management
- Prepare documentation for audit inquiries
- Track cost avoidances / recoveries as per findings
- Follow up with Business Unit / Vendors on receipt of late LEMs
- Participate in meetings or provide information as required (i.e. vendor billing performance, issue resolution, outstanding items)
- Resolve / troubleshoot invoicing issues with involved parties, as required
- Monitor and resolve CDMS rejections, wrongful entries and incorrect data

Education / Qualifications

- Completed or working towards Bachelor of Commerce (BCom)

-Experience with materials and services in Oil & Gas would be an asset
- High attention to detail, with an ability to identify errors
- Excellent written and oral communication skills
- Proficient in Microsoft Office suite of tools (Outlook, Word, Excel, PowerPoint, etc.)

**We thank all applicants for applying, however only those considered for an interview will be contacted directly**

Spirit Omega is committed to a diverse and inclusive workplace. We welcome applications from anyone, including members of visible minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.

Looking for more opportunities? Check out our website at www.spiritomega.org

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