Job Description

• Maintain accounts payable, including but not limited to, matching invoices, coding and entering invoices, completing cheque runs, responding to supplier inquiries
• Reconcile supplier accounts, sub ledger and general ledger accounts
• Prepare regular as “required reporting” (both internal and external)
• Fully learn, understand and be a functional backup for accounts receivable
• Basic data entry for inventory receiving and usage data into excel spreadsheet
• Provide service to suppliers by answering questions, providing information, making referrals, an assuring appropriate follow-through and/ or resolution in a timely manner
• Match to packing slips and purchase orders in a three-way match to verify that good have been received and invoiced at the correct price
• Communicate with purchasing department regarding approvals on purchase orders, pricing discrepancies, etc.
• Prepare invoices for data entry with correct general ledger and amount allocation
• Comply with and enforce all control procedures to ensure accuracy and timelines of processing of expenses
• Process weekly cheque runs. Form payment strategies to prioritize early payment discounts and mitigate supplier objections
• Responsible for all vendor setup enquiries from purchasing team and distribution of credit reference form to new vendors
• Proactively communicate with vendors, requesting PODs, invoices and statements
• Verify vendor accounts by reconciling vendor statements and follows up to resolve any discrepancies
• Assist in monthly closing including filing, scanning, pulling documentation for cheque runs and audit purpose
• Perform additional duties upon request from manager

Education

• Some college or better in Business Administration
• Some college or better in Finance
• Some college or better in Accounting

Skills

• Organizational Skills
• Administrative SKills
• Communication
• Dependability
• Management skills
• Leadership Skills
• Microsoft Office Suite
• Planning and Organization
• Professionalism
• Problem solving

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity