Job Description

Accounts Payable/Administartive Coordinator
Our Client who is a global family of design specialists committed to delivering world-class solutions for the built environment. They specialize principally in master planning, architecture, and interiors, using what we call \xe2\x80\x98creative commerciality\xe2\x80\x99 to solve problems and unlock potential.

What we can offer you

• Competitive compensation, dependent on experience
• Agile working with the option of three days in the studio and two working from home
• Opportunities to learn and grow within a fast-paced, global company
• A fun, inclusive and collaborative studio environment

Details about the role responsibilities:

Administrative activities

• Ordering office supplies
• Data entry related to entering new opportunities into the system and actual projects
• Updating data in the system to reflect changes to status of opportunities
• Provide assistance to the bidding process by reviewing proposals before they are sent to clients
• Scanning invoices and expense account receipts and storing them electronically
• Making reservations for events and conferences
• Coordination travel arrangements with an external travel company
• Checking the mail on a weekly basis
• Depositing cheques for client payments
• Updating the cash flow file on a daily basis
• Other ad-hoc administrative work

Accounts payables activities

• Review invoices and enter them in the accounting system
• Enter payments in the accounting system
• Preparing cheques and wire transfers for payments
• Prepare and review the directors\xe2\x80\x99 expense reports
• Review employees\xe2\x80\x99 expense reports
• Reconcile credit cards statements
• Make adjusting entries for intercompany expenses

Requirements

• 2+ years of experience in administration and/or accounting
• Intermediate knowledge of Microsoft Word and Excel
• Fully bilingual

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