Job Description

Executive Coordinator - 170-25-1

Lands and Membership

Full-Time

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday

, October 29, 2025,

for the

Executive Coordinator

with

Lands and Membership, Nation Building

. The Six Nations of the Grand River Application for Employment Form, Job Posting and are available for printing from the www.greatsn.com website. Online applications are accepted through My Job Search.

NO LATE APPLICATIONS ACCEPTED.

Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB

SUMMARY:

The

Job Title

reports

Type

Full-Time

Closing Date

October 29, 2025

Hours of Work

35 Hours per week

Wage

Min. $52,900 per year




A competitive compensation package will be offered commensurate with qualifications.

BASIC QUALIFICATIONS:

Diploma in Office Administration - Executive with three years' experience Diploma in a related field with five plus years experience in an office setting. OSSGD or equivalent with ten plus continuous and recent years experience in an office setting. Basic knowledge and understanding of relevant legislation, regulations and guidelines, Demonstrated excellent computer skills - Microsoft Office, Microsoft Word, Microsoft Excel. Excellent organizational skills Excellent conflict resolution and problem-solving skills Excellent interpersonal and customer service skills Excellent oral and written communication skills Excellent administrative and research skills Understands the importance of Confidentiality and ability to work with tact and discretion. Knowledge of the Six Nations community, culture and local lands and membership issues. Knowledge of the SNGR Community Plan Must submit a favorable criminal reference check. Must be willing to work flexible hours.

SUBMISSION PROCEDURE: (Choose one method ONLY):

Method #1: Online

Please visit: My Job Search to access our job board and follow the directions to apply.

Please ensure all required documents are provided/uploaded with your application package, which include:
+ Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.

+ Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.

+ Copy of your education diploma/degree/certificate and transcript.
If you have any questions or need assistance, please reach out Khwahish Taneja, HR Business Partner at 519-445-2223 ext. 4343 or via email at HRBP1@sixnations.ca.

Method #2: GREAT

- Applications must include all of the following:

Printed, filled in and authorized Six Nations of the Grand River Application for Employment Form.

Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.

Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.

Photocopy of your education diploma/degree/certificate and transcript.

Place all documents listed above in a sealed envelope and mail to or drop off at:

Executive Coordinator - Full-Time - 170-25-1

c/o Reception Desk



Grand River Employment & Training (GREAT)



P.O. Box 69, 16 Sunrise Court



Ohsweken, Ontario N0A 1M0

POSITION TITLE

: Executive Coordinator (LANDS MEMBERSHIP)

================================================================

REPORTING RELATIONSHIP:

Reports to and receives direction from the Sr. Manager of Lands Membership.

PURPOSE AND SCOPE OF THE POSITION

==========================================





The purpose of this position is to provide confidential executive level administrative support and coordination for the Sr. Manager of Lands Membership.





The role will provide operational support and technical assistance to the Sr. Manager of Lands Membership related to the administration of all on-Reserve lands and all membership responsibilities under the Indian Act, regulations, ISC policy directives, the SNGR Community Plan and local policies and procedures.

KEY DUTIES & RESPONSIBILITIES

=======================================

Technical Functions:

Assists the Sr. Manager of Lands Membership in the creation, updating and maintenance of the Departmental Strategic Plan. Added
+ Coordinates all areas of administration pertaining to the effective and efficient operation of Lands and Membership matters.
+ Coordinates the reporting preparations and submissions to Indigenous Services Canada for the Sr. Manager of Lands Membership.
+ Organizes and prepares the Sr. Manager of Lands Membership for attendance of the various committee/community/internal and external meetings upon request.
+ Assists in the preparation of Briefing Notes for Built Environment, Climate Adaptation and Lands Membership Committee (BECALM) meetings and submits them for Agenda Review Team meetings.
+ Assists in the preparation of Briefing Notes for Political Liaison and or other SNGREC political meetings.
+ Assists the Sr. Manager of Lands Membership with preparing executive summary reports as assigned by the BECALM Committee and / or Council on issues impacting on the Six Nations of the Grand River members. This may include research not limited to literature reviews/archival records and case law.
+ Assists Sr. Manager of Lands Membership in organizing for individual staff evaluations.



Act as resource to Sr. Manager of Lands Membership and department staff regarding administrative matters to ensure quality and controls as per policies and procedures. Proactive in identifying barriers, trends or potential risks and recommends discussion points to the Sr. Manager Lands Membership. Further, provides leadership in facilitating and implementing appropriate initiatives as follow up. Prioritizes incoming correspondence and summary to the Sr. Manager of Lands Membership. Attend Indigenous Services Canada (ISC), National Aboriginal Land Managers Association (NALMA) and Ontario Aboriginal Lands Association (OALA) training as required or any other training to aid in the growth within the Lands Membership Department.

2.

Communications Functions:

=====================================


Ensures that Six Nations Lands Membership reflects a high degree of professionalism in all communications, interactions and system processes Liaise and interact with External agencies, First Nation organizations and Indigenous Services Canada as requested Liaise with other community service agencies and the public on behalf of Six Nations Lands Membership as directed. Plans, organizes and directs (with staff input) major functions and activities of Six Nations Lands Membership as requested by the Sr. Manager of Lands Membership Maintains working knowledge of Six Nations Employment Policy to support the Sr. Manager Lands Membership so that staffing matters are handled according to policy on a consistent basis Maintains knowledge of the SNGR Emergency Plan and role if any, by the Lands Membership department.

3.

Administrative Functions:

=====================================


Assist in the creation and updating of all policy and procedures to establish and maintain the Lands and Membership office. Assists in organizing and maintaining the paper and electronic filing system as per the requirements for Indigenous Services Canada and local policies and procedures. Receives all invoices, codes to appropriate GL Account, Submits to Financial Analyst electronically on a weekly basis. Maintains the annual budget internally via Teams for reference and crosschecking against annual budget. Attends meetings as requested with Sr. Manager Lands Membership and Financial Analyst, and Sr. Office Assistant as required regarding the budget, deposits and any financial reports. Provides functional directions to Lands Membership staff as directed by Sr. Manager Lands Membership. May perform clerical duties as required for fill in vacancies. May perform customer service duties, including telephone operations, scheduling appointments, referrals, greeting clients and visitors as required for fill in vacancies.

4.

Other Functions:

============================


Performs other job-related duties as may reasonably be required by the Sr. Manager Lands Membership. It is the responsibility of the employee to be aware of and adhere to all policies and procedures, including those that relate to client safety, staff safety and risk management.

WORKING CONDITIONS

===========================




Position is high profile and is subject to multiple deadlines and interruptions. Work at times may be subject to unscheduled hours.

WORKING RELATIONSHIPS

==============================

With the Sr. Manager of Lands Membership

Receives direction, guidance, encouragement; discusses plans and priorities regarding Lands Membership services.

With Other Staff

====================



Provides technical guidance and operational knowledge for proper implementation of the Six Nations Lands Membership services within the scope of the role. Gathers and distributes relevant information.

With the Community and Other Staff Members

==============================================



Maintains professionalism, co-operation, represents and promotes Six Nations Lands Membership in a courteous and professional manner. Aids in operational guidance for all staff respecting lines of authority, and represents and promotes the lands membership interests of Six Nations: working in a courteous, co-operative positive and proactive manner to provide information.

With External Agencies

==========================



Represents and promotes Six Nations interests relative to on Reserve lands and membership services; maintains awareness of Indigenous Services Canada legislative policy and program changes and seeks to develop close working relationships.

With the Public

===================



Represents and promotes the lands membership interests of Six Nations; works in



a courteous, co-operative positive and proactive manner to provide information.

STATEMENT OF QUALIFICATIONS:

================================




Diploma in Office Administration - Executive with three years' experience Diploma in a related field with five plus years experience in an office setting. OSSGD or equivalent with ten plus continuous and recent years experience in an office setting. Basic knowledge and understanding of relevant legislation, regulations and guidelines, Demonstrated excellent computer skills - Microsoft Office, Microsoft Word, Microsoft Excel. Excellent organizational skills Excellent conflict resolution and problem-solving skills Excellent interpersonal and customer service skills Excellent oral and written communication skills Excellent administrative and research skills Understands the importance of Confidentiality and ability to work with tact and discretion. Knowledge of the Six Nations community, culture and local lands and membership issues. Knowledge of the SNGR Community Plan Must submit a favorable criminal reference check. Must be willing to work flexible hours.

IMPACT OF ERROR:

====================





Errors in carrying out duties could result in loss of credibility, poor public relations and misinformation being provided. Errors could result in embarrassment to the SNGR Elected Council, community and administration; loss of public confidence and unnecessary conflict leading to lack of trust.

CONTROL

================





Guiding principles set by SNGR Elected Council. Must work within the policies and procedures established by the SNGR Elected Council with respect to First Nation administration.