Job Description

EA to CFO - 163-25-1

Finance, Core Services

Full-Time

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday

, October 25, 2025,

for the

EA to CFO

with

Finance, Core Services

The Six Nations of the Grand River Application for Employment Form, Job Posting and are available for printing from the www.greatsn.com website. Online applications are accepted through My Job Search.

NO LATE APPLICATIONS ACCEPTED.

Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB

SUMMARY:

The

EA to CFO

reports to and works under the direction and supervision of Chief Financial Officer.

Type

Full-Time

Closing Date

October 15, 2025

Hours of Work

35 Hours per week

Wage

Minimum $63,200 per year




A competitive compensation package will be offered commensurate with qualifications.

BASIC QUALIFICATIONS:

Diploma or degree in Business Administration, Finance, Office Administration, or related field (degree preferred). 5+ years of progressive executive assistant or senior administrative experience supporting C-suite or senior leadership. Experience in a finance, government, Indigenous, or not-for-profit environment is strongly preferred. Understanding budgeting, audit cycles, financial reporting, and compliance requirements. Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint), SharePoint, and document/e-signature platforms. Excellent written communication skills with impeccable attention to detail and formatting standards

SUBMISSION PROCEDURE: (Choose one method ONLY):

Method #1: Online

Please visit: My Job Search to access our job board and follow the directions to apply.

Please ensure all required documents are provided/uploaded with your application package, which include:
+ Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.

+ Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.

+ Copy of your education diploma/degree/certificate and transcript.
If you have any questions or need assistance, please reach out Khwahish Taneja, HR Business Partner at 519-445-2223 ext. 4343 or via email at HRBP1@sixnations.ca.

Method #2: GREAT

- Applications must include all of the following:

Printed, filled in and authorized Six Nations of the Grand River Application for Employment Form.

Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.

Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.

Photocopy of your education diploma/degree/certificate and transcript.

Place all documents listed above in a sealed envelope and mail to or drop off at:

EA to CFO- Full-Time- 163-25-1

c/o Reception Desk



Grand River Employment & Training (GREAT)



P.O. Box 69, 16 Sunrise Court



Ohsweken, Ontario N0A 1M0

POSITION TITLE:

EA to CFO

REPORTING RELATIONSHIP:

Reports to and works under the direction and supervision of Chief Financial Officer.

PURPOSE & SCOPE OF THE POSITION:

The Executive Assistant (EA) to the CFO is a trusted strategic partner and confidential advisor, providing comprehensive executive-level support to ensure the CFO can focus on financial leadership, strategic initiatives, and organizational priorities.





This role extends far beyond calendar management -- the EA actively anticipates needs, prepares the CFO for decisions, manages key workflows, and executes critical administrative and operational tasks within the Finance portfolio.





The EA will possess strong financial acumen, advanced organizational skills, and a proactive mindset, enabling them to:


Interpret and prepare financial information for review Coordinate governance and Council-related processes Liaise with high-level stakeholders Maintain flawless administrative execution in a fast-paced, high-stakes environment




The EA is expected to act on behalf of the CFO when appropriate, exercise independent judgment, and manage sensitive information with the highest degree of confidentiality.

KEY

DUTIES & RESPONSIBILITIES:

Strategic Executive Support

Partner with the CFO to prioritize daily, weekly, and monthly activities, ensuring alignment with strategic goals. Proactively identify upcoming priorities, risks, and opportunities, and prepare action plans to address them. Manage the CFO's workflow by screening, prioritizing, and responding to incoming requests, correspondence, and inquiries. Serve as a sounding board, offering insights based on a working knowledge of the Finance portfolio's objectives and priorities. Ensure the CFO is fully briefed ahead of meetings, presentations, Council sessions, and public engagements.

Decision-Preparation & Financial Awareness

Prepare concise, accurate briefing notes, summaries, and recommendations for the CFO on complex topics. Assist in reviewing and compiling financial data, variance reports, and budget updates for presentations to Council, leadership, and external stakeholders. Track audit timelines, funding agreements, and financial reporting requirements, ensuring all deliverables are met. Liaise with Finance Department staff to consolidate reports, forecasts, and support documentation for the CFO's review. Maintain a working knowledge of SNGR financial policies, compliance requirements, and reporting structures.

Calendar, Meeting & Event Management

Strategically manage the CFO's calendar to ensure optimal use of time and alignment with high-priority objectives. Schedule and coordinate meetings, conferences, and events -- both internal and external -- with meticulous attention to logistics, participant needs, and supporting materials. Prepare and distribute agendas, coordinate meeting technology, take detailed minutes, and track follow-up actions to completion. Provide the CFO with meeting packages and relevant data at least 24 hours in advance for preparation. Coordinate travel arrangements and prepare expense claims, ensuring compliance with financial policies.

Governance & Council Liaison

Prepare and distribute Six Nations of the Grand River Elected Council (SNGREC) Resolutions, notices, and meeting packages. Maintain accurate, up-to-date records of Council documents, approvals, and action items. Act as a liaison between the CFO's office and the Chief, Chief of Staff, CEO's, COO's office, and other senior administrators to ensure open communication. Support Council-related financial discussions by ensuring the CFO has timely and accurate materials.

Stakeholder Communication & Representation

Act as the primary contact for the CFO's office, handling interactions with tact, discretion, and professionalism. Represent the CFO in communications with internal teams, auditors, funding agencies, and other stakeholders when required. Build and maintain strong, professional relationships with government representatives, other First Nations, and community members. Ensure all communications reflect cultural awareness, professionalism, and SNGR's values.

Information Management & Documentation

Maintain a secure filing and retrieval system for all Finance-related correspondence, reports, resolutions, and records. Ensure all documents adhere to SNGR's standardized formats, are grammatically correct, and meet high professional standards. Upload, track, and manage documents for e-signature, following up to ensure timely approvals. Summarize incoming communications and documents, highlighting key points for the CFO's attention.

Project & Task Management

Oversee recurring projects and cyclical events such as budget preparation, year-end closing, audits, and Council reporting. Track deliverables, deadlines, and approval processes, ensuring nothing falls through the cracks. Identify process improvements that increase efficiency within the CFO's office and Finance portfolio. Handle special assignments from the CFO, including research, policy review, and coordination of cross-departmental initiatives.

Confidentiality, Professional Standards & Culture

Handle sensitive financial, political, and personnel matters with absolute confidentiality. Maintain composure and professionalism in high-pressure, politically sensitive, or public situations. Demonstrate respect for Haudenosaunee values, community protocols, and SNGR's organizational culture in all work.

WORKING CONDITIONS:

Working conditions have a high profile, extensive public contact and is subject to deadlines and interruptions.



Work requires ability to take direction, prioritize, work independently and cope with many demands.





Work positively and cooperatively as part of a team.

WORKING RELATIONSHIPS:

Chief Financial Officer:

Receives direction, guidance, and supervision from the Chief Financial Officer. Discusses plans, and priorities, and interacts with the CFO to ensure tasks are completed efficiently and effectively.

Executive Leadership Team and Core Service Directors:

Works collaboratively with the CEO, COO and Executive Directors of Data Analytics & Insights and Nation Building and their Executive Assistants. Also works collaboratively with the Directors of Human Resources, Finance, Communications, and Information Technology Solutions as applicable. Will ensure that communication is open and tasks are completed as required.

Senior Administrative Team:

Provides effective and respectful administrative support to the Senior Administrative Team. Manages schedules, coordinates meetings, and acts as a resource to support operations.

With Staff and Community as required:

Represents Six Nations of the Grand River administration in a courteous, cooperative, and professional manner. Provides information and assistance as needed.

KNOWLEDGE AND SKILLS:

Minimum Qualifications

Diploma or degree in Business Administration, Finance, Office Administration, or related field (degree preferred). 5+ years of progressive executive assistant or senior administrative experience supporting C-suite or senior leadership. Experience in a finance, government, Indigenous, or not-for-profit environment is strongly preferred. Understanding of budgeting, audit cycles, financial reporting, and compliance requirements. Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint), SharePoint, and document/e-signature platforms. Excellent written communication skills with impeccable attention to detail and formatting standards

Other competencies

Strong research, analysis, and summarization skills for financial and administrative content. Strategic thinking and ability to anticipate needs. Exceptional organization, time management, and multitasking skills. Diplomacy, discretion, and political acuity. Ability to work independently while building strong collaborative relationships.

IMPACT OF ERROR:

Errors in omission, analysis and judgment in the conduct of duties could lead to loss of credibility, poor relations, confusion and misinformation resulting in negative impacts to the leadership team that could result in severe legal and/or financial ramifications.



Errors in judgment and in the conduct of duties could lead to embarrassment to SNGR, community and administration; loss of public confidence and unnecessary conflict leading to lack of trust.

CONTROLS:

Must work within the policies and procedures established by SNGREC as guiding principles for administration.