Job Description

NOVA SCOTIA LEGAL AID COMMISSION

Senior Executive Coordinator

Available Position:

Permanent

Location:

Executive Office, 710-1701 Hollis Street, Halifax

Salary:

Excluded Classification (EC) Pay Plan: EC 07 ($55,195.66 to $75,894.52)

Closing Date:

October 20, 2025, at 12:00 pm

Who We Are:

Nova Scotia Legal Aid Commission (NSLAC) delivers legal aid services throughout the province, providing some level of help to all Nova Scotians with a focus on assisting those who are vulnerable and historically disadvantaged. NSLAC's focus is in the practice areas of criminal, family, and social justice law.

NSLAC employs staff in 25 offices and 3 sub-offices throughout the Province. Staff Lawyers help thousands of clients every year and spend much of their time in court. They are committed to helping overcome historical barriers to access to justice. Staff Lawyers have litigated many important cases to protect the rights of individuals.

We value a workplace where diversity, in all its forms, is encouraged and recognized for its contribution to a more creative, rewarding workplace that is representative, at all job levels, of the citizens and communities we serve. We welcome applications from individuals of all backgrounds, including those from historically underrepresented and equity-deserving groups such as Indigenous Peoples, African Nova Scotians and other racialized individuals, persons with disabilities, members of the 2SLGBTQIA+ community, and women in underrepresented roles. If you are a member of one or more of these equity groups, you are encouraged to self-identify in your electronic application, cover letter, or resume.

Primary Functions:

TheSenior Executive Coordinator (SEC) position will report to the Deputy Executive Officer (DEO). The SEC is responsible for leading and coordinating a broad range of activities and functions and ensuring an efficient and effective operation of the Executive Office. The SEC is responsible for planning and coordinating activities in support of NSLAC's strategic service and operational requirements. Independent judgment, professionalism and confidentiality are required to plan, prioritize, organize, analyze information, assess options, and make recommendations to the DEO as appropriate. The SEC's work plays an important role in the implementation of NSLAC's strategic objectives.

Duties and Responsibilities:

Drafts, tracks, and completes internal and external correspondence, reports, letters, and other documentation as required. Provides administrative support to the Commission's Appeal Committee. Regularly updates the Big Case Management system, and provides support for State-Funded Counsel matters, and back-up support for After-hours Telephone Duty Counsel. Tracks Contribution Agreements, disbursement approvals (over $1,500), and the Certificate Lawyer Roster. Coordinates and organizes in-house professional development, meetings and conferences. Represents the Executive Office to internal and external representatives and facilitates the resolution of inquiries. Works closely with the DEO keeping them well informed of priorities and requests. Coordinates the day-to-day activities of the DEO by liaising with the management team, the public, representatives of government departments, stakeholder organizations, judiciary, and other justice partners. Works collaboratively with other members of the Executive Office in planning and coordinating key activities including but not limited to research, scheduling of appointments, filing and tracking of documents and internal/external inquiry follow up. Gathers and analyzes information, assesses options, writes reports, and makes recommendations as appropriate, with an ability to strategically frame data. Supports project coordination by reviewing documentation to ensure deliverables are completed while maintaining compliance with required policies, standards, and procedures.

Ideal Abilities and Skills:

Ability to work independently, take initiative, and exercise sound judgement and discretion in handling sensitive and/or confidential matters. Builds and maintains effective working relationships through strong interpersonal and communication skills, including demonstrated experience successfully collaborating with individuals from diverse backgrounds. Demonstrated excellence in organization, time management, and attention to detail, with the ability to manage complex priorities and competing deadlines. Proven ability to write clear, concise, and impactful reports, with experience in data analysis and interpretation to support strategic decision-making. Demonstrated ability to communicate effectively, both verbally and in writing. Skilled at managing high volumes of digital communication, with the ability to assess urgency, triage effectively, and prioritize in alignment with organizational goals. Experience and proficiency with computer software including legal research applications, case management systems, MS Office (Word, Excel, and Outlook), and Adobe. Prior experience supporting Boards, Commissions, or other governance bodies is considered an asset.
This job posting is not a comprehensive listing of all the job requirements and is subject to change at any time and will include other tasks and duties as assigned.

Qualifications:

Graduate of a post-secondary institution or a recognized two (2) year or more paralegal program or equivalent. Minimum of five (5) years of substantial executive-level administrative work experience.
If you are talented, hardworking and want to be a member of a team that is highly experienced, very caring, dedicated and committed to their clients, we would like to hear from you.

Please indicate

Position Title

and

Location

and whether you are an

internal or external

applicant in the email

subject line.

Please send your resume and cover letter to

NSLA-Careers@nslegalaid.ca

.

While we appreciate receiving all applications, only applicants selected for an interview will be contacted. All applications will be held in strict confidence.

Job Type: Full-time

Pay: $55,195.66-$75,894.52 per year

Benefits:

Dental care Employee assistance program Extended health care Vision care
Work Location: In person