Job Description

TITLE: Senior Finance Coordinator

SALARY (Annualized):

$81,900 (4 Day Week - Hybrid: $65,520)

Start Date:

September 2, 2025 or upon availability

Reporting to:

Executive Director

Big Brothers Big Sisters of Ottawa

is part of a National Federation comprised of 90+ Member Agencies servicing more than 1,100 communities across the Country.

Vision:

All young people realize their full potential

Mission:

Enable life-changing mentoring relationships to ignite the power and potential of young people.

The Agency is looking for a resourceful, adaptable individual to join as a

Senior Finance Coordinator

to help support our continuously improving organization to deliver impactful mentoring services in Ottawa and Renfrew County communities. The successful candidate will work closely with and report to the Executive Director of the Ottawa agency.

The ideal candidate is connected to cause and committed to the principles of Equity, Inclusion, Diversity and Belonging.

This is a great opportunity to join a learning-based, authentic culture that offers flexible work arrangements to prioritize work-life balance.

Position Summary:

The Senior Finance Coordinator is responsible for the financial reporting of BBBSO's operations in accordance with the established policies and procedures and for the complete payroll cycle. They will be responsible for all data entry to the financial systems and ensuring the integrity of our financial reporting. The ideal candidate will play a key part in fostering a supportive environment for our organization's growth.

Position:

Permanent 28 hours per week; hybrid (minimum 2 days in office) with up to 30 additional days for busy seasons (audits etc.)

Compensation package includes:

Vacation: 4 weeks paid + additional week during Christmas Additional days: at $45 per hour (7-hour day) 18 sick days, 5 personal days (annualized) Full Health (80% employer, 20% employee), 5% RRSP match, Life Insurance: 1.5 X Salary

Key Areas of Responsibility

:

Financial Management

Ensure the integrity of the accounting system is in accordance with GAAP Create and maintain BBBSO accounting system processes and documents Review all financial documents to ensure accuracy of data entered Review A/P and provide guidance to Executive Director on payment schedule Prepare monthly financial statements and analytical review by Executive Director and Treasurer (see below schedule) Assist the Executive Director in preparing the annual budget Assist management in preparing budgets for grant applications and prepare financial reports for funders Prepare the annual audit working papers and liaison with auditors Prepare and submit Registered Charity Information Return to Canada Revenue Agency (T3010) 6months after close of fiscal year; Prepare the HST, WSIB, and EHT and ensure the organization is in compliance with regulations Prepare, review and manage cash flow projections including management of A/R and A/P Staff liaison to the Finance and Audit Committee and auditors Other duties as determined by the Executive Director
Payroll and Data Systems Management

Responsible with providing feedback on integrating all data systems (QuickBooks, Donor Management Software, Rise Management) Process by-weekly payroll using external provider (Rise People) Ensure accuracy of payroll including on and off boarding of new staff Responsible for remittance of RRSP and benefit plan payments Assist in maintaining HR files with all pertinent documentation, records of vacation and sick days; Help foster engagement and wellbeing in the organization

Financial Reporting Schedule

Document:

Due Date

Payroll

: Bi-weekly

Month End

: Second Tuesday of each month

Year End - Initial Auditor review

: December - 3 day availability required

Year End Audi

t: Second week of February - daily availability required

Budget preparation

: October 1st to November 30th

T3010 remittance

: June 30th

Qualifications:

Degree or diploma in accounting with 3-5 years of experience in a small to medium sized organization; CPA designation preferred Experience working with not-for-profit organization; must be familiar with non-profit finance and accounting regulations and charity. Experience using QuickBooks, Microsoft Office applications including Work, Outlook and Excel; Excellent organizational/analytical skills and attention to detail; Strong problem solving skills; Enjoys working in a dynamic office environment and as part of a team; Excellent oral and written communication skills; Member of the Canadian Payroll Association an asset Bilingualism would be considered an asset.

Work Environment:

Big Brothers Big Sisters Ottawa is a comfortable working environment. The organization's activities and programs offer exciting changes to work routine throughout the year. This position will include both in-office and remote work.

Creative and flexible work environment

Great work life balance Small, highly collaborative team Professional development allowance annually

Equity, Diversity and Inclusion:

Big Brothers Big Sisters of Ottawa is an equal opportunity employer and is committed to hiring and recruiting a workforce and board inclusive of the diverse population it serves. Big Brothers Big Sisters of Ottawa promotes the principles of diversity and equity and adheres to the tenets of the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

This job posting is available in an alternative format upon request. If you are a person with a disability and require technical aids or alternate arrangements for tests or interviews, please advise us of these needs when you are contacted for an interview.

Please Note:

All candidates must successfully complete a Vulnerable Sector Criminal Records check

Job Type: Full-time

Pay: $81,900.00 per year

Benefits:

Dental care Disability insurance Life insurance RRSP match Vision care Work from home
Experience:

Not For Profit: 3 years (required) Payroll: 3 years (required) Government Reporting: 1 year (required)
Location:

Ottawa, ON K2G 1W2 (required)
Work Location: In person

Expected start date: 2025-09-02