Job Description

Brimich Logistics is a family-owned and operated third-party logistics (3PL) and warehousing company committed to excellence, integrity, and continuous growth. As a rapidly expanding organization, we're looking for motivated, reliable individuals to join our team.

We are seeking a detail-oriented and highly organized

Warehouse Administrator

to support the day-to-day clerical and administrative operations of our warehouse facility. This role is essential to maintaining efficient communication between the office, warehouse, customers, and partners. The successful candidate will play a key role in customer service, order processing, documentation, and logistics coordination.

Essential Functions & Responsibilities:

Office Administration and Customer Service:

Receives orders via WMS/Email/Web, process and verify orders from customers. Initiates required action for response to customer requests and follows up on such requests. Co-ordinates with Warehouse Team to ensure orders are shipped as requested by customer. Confirms inventory status with pick and pack/warehouse. If necessary, contacting customer with required changes. Releases new orders to the Warehouse floor. Providing daily order reports to customer as required. Matches shipping documents to orders shipped. Ensure customer information is accurately updated in the system Files all inbound, outbound paperwork and other documentation as needed. Respond to emails, phone calls, and in-person inquiries; redirect communications as needed. Compile and prepare reports, letters, memos, and other documentation. Maintain office supply inventory and coordinate replenishment. Handle inbound/outbound mail, courier services, and related logistics. Present a professional image to all visitors, clients, and team members. Fosters a positive and collaborative work environment by actively sharing knowledge and demonstrating technical and functional expertise. Champions continuous improvement and strives for excellence in all areas of the business. Takes on additional tasks and responsibilities as directed by management to support operational needs.

Logistics Support :

Generate and print labels for all inbound and outbound shipments as needed. Support the Shunter team by assisting with seal inspections. Conduct yard checks to ensure proper trailer placement and safety compliance. Collaborate with YMS provider to monitor and control facility access, ensuring only authorized personnel enter the premises. Provide courteous and professional assistance to drivers, employees, and visitors. Assist on-site gate operator by confirming incoming drivers and assigning appropriate yard locations for trailer drops. Maintain clear and consistent communication between the office, warehouse team, drivers, and shunters regarding truck movement. Support data entry for trailer drops updates in the Yard Management System (YMS). Scan and email Bills of Lading (BOLs) for confirmed shipments and received goods, promptly reporting any discrepancies to customers and management. File all BOLs and receiving documentation by the end of each business day. Accurately complete BOLs for outbound shipments, ensuring all required details (e.g., ship date, PO number, delivery method, trailer number, and product description) are included. Review and validate all receiving documents against inbound packing slips to ensure compliance with customer requirements. Compile and distribute complete receiving documentation to warehouse staff for physical verification and reconciliation as needed. Ensure efficient communication and workflow coordination between the office and warehouse teams.

Job Specifications--Skills and Competencies:

1-2 years of experience in office administration, in a warehouse or logistics environment is required Strong proficiency in both written and spoken English. Demonstrated ability to work independently as well as collaboratively within a team. Excellent organizational skills with a keen attention to detail. Self-motivated, proactive, and dependable with a strong team-oriented mindset. Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Willing to work in multi-temperature environments with ability to tolerate short periods of exposure to cold temperatures as required.
Job Types: Full-time, Permanent

Pay: From $20.00 per hour

Benefits:

Casual dress Company events Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Tuition reimbursement Vision care VRSP
Application question(s):

What is your preferred shift? (Days or Nights)
Experience:

Administrative: 1 year (required)
Work Location: In person

Expected start date: 2025-09-01