Job Description

Accounts Payable Clerk

Reporting to the Manager of Accounting, the incumbent will perform the following general duties:

Receive invoices electronically and through the mail and sort for discounts, other invoices requiring early payment and invoices with regular (standard) payment terms. Stamp invoices and compare quantities invoiced to quantities received per packing slips or other evidence of receipt of goods. Check calculations on each invoice, i.e. extensions, sales tax, discounts, freight, etc. and HST. Circulate invoices for proper approval, i.e. Purchasing, Maintenance, Education, Transportation Schools, etc. Batch invoices for entry into computer by Canadian and U.S. vendors - early pay and regular. Enter details of invoice data into Accounting software for cheque or electronic funds transfer generation. Compare invoice amounts to purchase order amounts through on-screen inquiry and resolve with purchasing or other appropriate personnel, if problems. Close purchase orders after invoice entry when required. Compare invoices entered to computer generated output, i.e. batch balance listings, pay possibility reports, preliminary and final cheque registers. Print cheques. Ensure all batches are "finalized" in the computer when work is completed. Handle telephone inquiries from suppliers and staff regarding status of cheque preparations and non payment of invoices. Check system to ensure invoices being processed have not already been paid. Follow-up receipt of goods with schools, etc. if no evidence of receipt, i.e. packing slips, etc. Process cheques and electronic funds transfer payments. Review supplier statements for outstanding invoices or credit memos and reconcile. Receive, sort and file packing slips daily. Make adjustments and cancel cheques when required. Other duties as assigned not specifically mentioned above.

Qualifications:

Secondary school graduate or equivalent Post Secondary education in a related field Bookkeeping experience or knowledge of basic accounting principles Demonstrated proficiency in Microsoft Office Suite (Word & Excel) Computer experience in K212 Finance, School Cash Proven commitment to maintaining confidentiality

Applicants must have the required qualifications including skill, knowledge and ability to perform all duties in a satisfactory manner. Applicants must successfully pass a skills assessment test.

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The WECDSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students.

Accommodations for disabilities will be provided upon request to support participation in all aspects of the application process.

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July 10, 2025