Job Description

Who We Are

• We are Canada\xe2\x80\x99s engaged university, defined by our dynamic integration of innovative education, cutting-edge research, and far-reaching community engagement.
• We are unconventional, fearless, compassionate, approachable, and ready.
• We celebrate the diversity of people, ideas, and cultures.

About the RoleProvides administrative, clerical, and secretarial support to the Department of Sociology and Anthropology and the Labour Studies general office and undergraduate program. Responds to requests from students and faculty for general information and resolves routine and non-routine problems that may arise. Liaises with students, staff, faculty, and instructional staff to assist with course registration, grades, evaluation, graduation and events. Creates and maintains electronic and hard-copy files and records relating to students, student advising, and programs. Provides support to the Department Chair, Program Director, Undergraduate Curriculum Committee (UCC) Chair, and Advisor. Provides back-up financial support to the Manager by preparing invoices and other financial documentation, processing journal vouchers and travel reimbursement/expense claim forms, and acting as Petty Cash Custodian when needed.QualificationsHigh school graduation and general courses or training of moderate duration (one semester equivalent) in word processing, spreadsheet and database applications, and office procedures and practices. Minimum 2 years of experience. An equivalent combination of formal education, certificate/program of study and experience is acceptable.

• Excellent knowledge of university regulations, policies, and procedures.
• Excellent knowledge of standard office practices, procedures, methods and equipment.
• Good knowledge of basic bookkeeping and accounting procedures.
• 55 wpm keyboarding skill with a high degree of accuracy.
• Excellent organizational skills including the ability to prioritize work.
• Excellent interpersonal and communication (oral and written) skills.
• Excellent analytical reasoning, problem-solving and decision-making skills.
• Excellent time management skills.
• Ability to use standard word processing, database and spreadsheet applications, web updating applications and e-mail applications (e.g., MS Word, PeopleSoft (SIMS), TRACS, Excel, or equivalent) at an intermediate level.
• Ability to use standard desktop publishing software applications (e.g., InDesign, PowerPoint, or equivalent) at an intermediate level.
• Ability to use standard financial information and administration systems (e.g., FAST, FINS or equivalent) at an intermediate level.
• Ability to work independently and meet deadlines.
• Ability to exercise mature judgment and initiative and communicate with tact and diplomacy.
• Ability to complete a high volume of work with frequent interruptions.
• Ability to compose correspondence with excellent grammar, punctuation and spelling.
• Ability to identify significant information discussed at meetings and record minutes with a high degree of accuracy.
• Ability to adapt to changes to departmental policies and procedures.
• Ability to handle confidential/sensitive material with discretion.
• Ability to perform basic arithmetic calculations with accuracy.
• Ability to interact with students in a calm, professional and respectful manner.
• Ability to maintain and update records with a high degree of accuracy.
• Ability to work as a member of a team.
• Ability to work occasional flexible hours if required for special events.

What We OfferAt SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer temporary employees who belong in the Canadian Union of Public Employees (CUPE Local 3338):

• An additional 14% pay in lieu of benefits
• After 4 consecutive months in the position, pay in lieu of benefits is increased to 20%
• Hybrid-work program for eligible positions

Additional InformationThe assignment end date is March 7, 2025.Please note: Days/hours of work are Monday, Tuesday, Thursday and Friday, 8:30am to 2:45pm.Please include your cover letter and resume in one attachment.SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.We are committed to ensuring that the application and interview process is accessible to all applicants. If you require any assistance or accommodations, please contact pei_reception@sfu.ca.

Simon Fraser University