Job Description

Department

Faculty of Nursing - Academic Planning and Undergraduate Program

Salary range

$51,821.52 to $70,382.74

Hours per week

35

Grade

8

Posted date

February 21, 2025

Closing date

March 9, 2025

Position Type

Full Time - Operating Funded

Description

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This position is a part of the Non-Academic Staff Association (NASA).


This position offers a comprehensive benefits package.


This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location -

This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.


The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.


Your work will have a meaningful influence on a fascinating cross-section of people -- from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just.

Learn more

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Working for the Faculty of Nursing

The Faculty of Nursing at the University of Alberta is one of the largest nursing faculties in the country, and unique as the only Canadian member of the National Hartford Centers for Gerontological Nursing Excellence. We have more doctorally-prepared faculty members than any other school in the west. As a pioneer in Canadian nursing education, we implemented the first Master of Nursing program in Western Canada in 1975, and began the first fully-funded Nursing PhD program in Canada in 1991.

Position

As an Undergraduate Academic Advisor within the Faculty of Nursing, you'll play a vital role in guiding students through their academic journey, helping them navigate complex decisions with confidence. You'll be the go-to expert for tackling non-routine queries, from course selection to understanding academic policies, ensuring students make informed choices every step of the way.


You'll assess applications based on established procedures, and provide clear guidance on degree requirements, academic standing, deadlines, and the acceptance of exchange or transfer credits. Monitoring student registrations and keeping track of students who are out of sequence will also be part of your responsibilities, ensuring that all students stay on track with their academic goals.


Additionally, you'll provide advice on academic exchanges and course transfers, offering students opportunities to broaden their horizons. And when life outside the classroom presents challenges, you'll be there to listen, providing advice and connecting students to the resources they need for support.


With a focus on both academic success and student well-being, you'll make a lasting impact on the future of every student you work with.

Duties

Application Assessment

Processes applications for program admission from inquiry to decision stage. Ensures completeness of required information. Conducts admissions reporting, including collecting and analyzing data to inform decision making processes. Evaluates and makes decisions on applications for admission ensuring program admission requirements are met. Evaluates domestic and international credentials. Participates in documentation and procedure development. Conducts research into the credit and course level systems for institutions and courses that have not yet been evaluated; develops and maintains a database of international and domestic transfer credit decisions.

Program Advising (Post-Acceptance)

Advises continuing and prospective students on program related matters such as: advising on academic standing, providing GPA calculations and scenarios, advising on program changes, advising on potential transfer credit and performing advanced program planning. Identifies, assesses, refers and advocates for students at risk. Provides students with information about alternatives, limitations and possible consequences of academic decisions.

Program Decisions

Approves/denies program decisions such as: course-overload applications, requests for program interruption or deceleration, change of route, deferred examination applications, transfer credits, requests for student abroad and exchange programs.

Convocation/Program Completion

Completes convocation clearing for graduates to ensure full degree requirements are met. Verifies program completion and certifies to the College of Registered Nurses of Alberta (CRNA) students can write the National Council Licensure Examination (NCLEX) and receive their Temporary Practice Permits to legally work in Canada. Advises students of any program deficiencies and the consequences.

Minimum Qualifications

Undergraduate degree and/or a diploma in an appropriate area demonstrated with experience in course administration. Minimum 2 years experience with program/administrative coordination. Thorough understanding of databases and database integrity procedures is necessary. Strong knowledge of University policies and procedures, affiliated partners and University business and academic scheduling procedures. Problem solving and troubleshooting is necessary. Able to work in a team setting, as well as independently. Able to organize oneself efficiently and effectively. Able to meet tight deadlines and able to recognize timelines of other areas. Excellent at clearly communicating with various parties (externally and internally) using a variety of methods including phone, remote, email, and in-person. Familiarity and good understanding of the principles and practices of providing excellent customer service and ability to implement these principles and practices in a positive, encouraging manner. Able to work in a fast-paced environment.

Preferred Qualifications

Experience with PeopleSoft (student). Experience with University Academic Calendar and Campus Solutions. Experience with data monitoring. Training in mental health and suicide prevention (Mental Health First Aid, ASSIST Training).


At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.


We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.



The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Metis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

Note:

This opportunity will be available until midnight March 9, 2025, Edmonton, Alberta local time.