Job Description

Type of Position: Full Time Employee
Location: Langford, Office-Based (work from home up to 2 days a week)
Functional Area: Rugby Operations
Reporting to: General Manager, Rugby Experience and Logistics
Number of reports: 0
Expectation of Time: Team Operations (50%), Travel Logistics (30%), Leadership (20%) Rugby Canada is the national sport organization for rugby union committed to delivering life-
long, inclusive rugby experiences that cultivate participation and inspire excellence from
community to club to country. Our organizational values include integrity, passion, solidarity,
discipline, and respect. POSITION DESCRIPTION
Based out of Rugby Canada?s head office in Langford, BC, this position will champion the
effective management of High-Performance Rugby Operations and Player Support. Provision of
administrative support for Rugby Canada performance department. The Rugby Logistics
Manager will lead logistics across all national teams ensuring that all team travel, logistics and
functional operations run effectively. RESPONSIBILITIES
? Forecast yearly, quarterly, and monthly to strategically map travel & logistics planning
for High-Performance programming for Rugby Canada.

• Liaise with International Unions and World Rugby on all Terms of Participations (TOP)

documents and Tour Agreements (TA) for national team programming.

• Ensure that the required documentation relating to player and Rugby Canada

participation in all competitions is completed appropriately, submitted on time, and
complies with the regulations of the relevant governing body. E.g. (Professional Player
Insurance, International Eligibility, Anti-Doping educational requirements)

• Plan and oversee the logistical and operational requirements for National Teams around

fixtures with support from High Performance Coordinators and Tour Managers.

• Support High Performance Coordinators and /or Tour Managers to implement and

communicate all daily and weekly training schedules and ensure appropriate facilities
are booked and available.

• Leadership and mentorship for rugby operations coordinators.
• Monitor and support on identification, selection and administration of volunteers for

Age Grade Programs.

• Liaise with external agencies, including World Rugby, Media and Commercial

Departments as required and co-ordinate player appearances.

!

• Proactively collects flight and accommodation booking requests from High Performance

Coordinators and Tour Managers to maximise availability and to reduce costs.

• Facilitate travel and bookings for Rugby Canada, board members & corporate events
• Collaborate with High Performance Coordinators and Tour Managers to identify travel

and hotel requirements in advance of tours, to maximise availability and cost
reductions.

• Making quality reservations and bookings with external travel provider(s) for flights and

accommodation that support the team?s optimal preparation for High-Performance
competition.

• Identifying and actively seeking cost savings in travel for Rugby Canada
• Receive e-tickets when issued by travel partner, ensuring accuracy of each person /

teams travelling itinerary.

• Manage amendments to flight itineraries in the best interest of the staff and players in

the most cost-effective manner.

• Maintaining records and coordinating relationship with external travel provider(s)
• Working with Finance and Rugby Operations to maintain financial controls.
• Attend major international tours and events if deemed appropriate by the Director,

Rugby Operations to support high priority logistics. REQUIRED SKILLS & QUALIFICATIONS
? Minimum of 5 years? experience in managing high-performance sports teams.
Knowledge and experience of High-Performance rugby would be considered and asset.

• Minimum 3 years administrative experience in the sports industry or hospitality
• Experience working with multiple travel booking systems / sites for global travel would

be considered an asset.

• Experience in the sport or travel industry with a relevant organization considered an

asset.

• Experience in Microsoft products (Excel, Word, Teams, PowerPoint, Outlook)
• Bilingual in English and French considered an asset.
• Some travel may be required around targeted events if deemed appropriate.
• Must be legally entitled to work in Canada.

PERSONAL ATTRIBUTE QUALIFICATIONS
? Results-oriented, able to set priorities and deliver consistently to a high professional standard.
? Exceptional relationship management skills and proven leadership capabilities
? A collaborative team member who can establish strong working relationships with external stakeholders and with colleagues within the organization
? Excellent decision making/problem solving skills.
? Strong organizational skills, time management and attention to detail

!

• Exceptional verbal and written communications and presentation skills

? Ability to learn quickly and adapt new skills.
? Ability to thrive in a fast-paced and ever-changing work environment. Interested candidates are invited to submit a resum? and cover letter to jobs@rugby.ca.
Only those candidates selected for an interview will be contacted.
The deadline for applications to be received is 11:00pm PT on Monday, May 29th, 2023.