Job Description

At Clark Builders, we build Exceptional Experiences! Our remarkable team, made up of individuals with unique talents and perspectives, work together each and every day to deliver exceptional, successful projects and experiences for our clients across Western and Northern Canada through innovation and inspiration.

Clark Builders is hiring a Travel and Accommodations Coordinator on a 12-month contract. The successful candidate will provide a wide range of administrative support to the Sabina Back River Gold Mine Project in Nunavut. This position will be office-based at our Edmonton office.

Reporting to: Project Manager(s)

Duties & Responsibilities:

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  Coordinate travel schedules, reservations and logistics for large rotation-based team travelling to and from the project site in Nunavut
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  Coordinate and book camp, and hotel accommodations
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  Maintain electronic accommodations log for all site personnel
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  Maintain electronic log for all travelers
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  Maintain records of all costs associated with accommodations and travel
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  Ongoing management of shared inbox - requests and updates from the site as part of a logistics team
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  Submit all costs into accounting and to subtrades on a monthly bases
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  Ensure itineraries are distributed in timely manner
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  Maintain travel profiles for travelers
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  Tracking and documentation Covid-19 requirements (proof of vaccination)
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  Other project administrative tasks as required

Skills & Knowledge:

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  Strong organizational and time management skills
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  Strong analytical and problem-solving skills
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  Strong computer skills and proficiency in Microsoft Office 365 (Excel, Word, Outlook)
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  Demonstrated ability to prioritize and organize job responsibilities in a fast-paced work environment
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  Excellent interpersonal skills and ability build and maintain working relationships with all levels of the organization, subtrades and clients
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  Excellent customer service skills; adept at servicing multiple demands

Qualifications:

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  2+ years of administrative experience; previous experience booking travel for large rotation-based team preferred
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  Ability to occasionally be on-call after regular office hours (fly days)

What\'s in it for you?

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  Flexible work arrangements
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  Performance and recognition programs, annual reviews and bonus opportunities
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  Comprehensive health and benefits plan available from the first day of employment provided by Manulife - i.e. $750 per paramedical annual coverage limits
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  Access to Manulife Vitality Group Benefits
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  Employer RRSP matching up to 4% annually (max $4,000)
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  Full access to LifeWorks platform including full library of on demand fitness and wellbeing classes based on your goals provided by LIFT Session, as well as hundreds of discounts at your favorite retailers
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  Employee Family Assistance Program (EFAP) with 24/7 short term counselling services and wellness services, accessible through LifeWorks. No cost to employee, with access by phone, web or mobile app
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  Professional Development program; Clark Builders will pay 50% of approved training at enrollment and remaining balance after completion
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  On-demand courses for Professional Development available on our Clark Builders University platform
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  Employee Resource Groups (ERGs) that foster a diverse and inclusive workplace \xe2\x80\x93 i.e. Mosaic ERG, Woman\'s ERG Indigenous Relations Working Group
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  Opportunity to connect with coworkers during events like BBQ\'s, site lunches, family ski night, etc.
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  Employee Referral Program - earn a cash bonus if the candidate you refer passes 90-day probation

Apply now for your exceptional career opportunity!

All qualified applicants will be considered for employment without discrimination on the basis of race, colour, age, religion, sexual orientation, gender identity, disability, national or ethnic origin or any other factors prohibited by law.

The Clark Builders Group of Companies (CBGOC) is aware of individuals claiming to represent Clark Builders to international job seekers. We have documented false offers of employment and fraudulent interview requests that have been made without the knowledge or approval of the CBGOC. These activities constitute recruitment fraud and the intent is to extract money from applicants in return for the fraudulent interview, employment offer or work visa.

For clarification, the CBGOC never contacts job seekers with unsolicited offers. We also never require payment for any reason upon acceptance of an offer of employment, nor do we request personal information from any individual prior to their acceptance of a formal offer of employment.

We strongly encourage all individuals to carefully scrutinize all recruitment communication and to not respond to unsolicited job offers. CBGOC asks that individuals report any suspicious or fraudulent activity to the proper authorities.