Job Description

PURPOSE:

Reporting to the Transportation Supervisor, the Transportation Coordinator will be responsible for providing administrative support to the Transportation program while coordinating and supporting program related activities. This is a full-time, permanent position with some local travel required.

COMPENSATION AND BENEFITS:

Cowichan Tribes offers an excellent benefit and pension plan available after successful completion of the probationary period. The position includes paid training, paid vacation and paid sick leave. Depending on experience, the position starts at $32.78-$34.78 per hour ($59,651.82 - $63,306.16 annually).

RESPONSIBILITIES:

Prepare a variety of documents such as correspondence, reports, briefing notes, and memorandums Prepare, review, and submit invoices for transportation-related services, vendors, and purchases; track and reconcile related expenses Draft intergovernmental agreements for supervisor review Manage program related documents Manage multi-line phone system to answer, screen, and transfer calls to the appropriate team member Receive and pass on messages to employees Receive, log, and distribute incoming and outgoing mail Attend program meetings Assist with general administrative duties including but not limited to bus scheduling, preparing correspondence and reports, student applications and filing Order, track, and replenish program office supplies Other related duties as required
Maintain communication with Bus Drivers and Bus Monitors during hours of operation; provide program updates as needed

Provide supervision for Bus Monitors

Coordinate and lead on-boarding for Bus Monitors

Coordinate on the job training placements for Bus Monitors

Perform the role of Bus Monitor on an as needed basis

Enforce bus safety rules and standards

Assist Bus Driver's with driving sheets and use of the two-way radio

Uphold the organization's core values of safety, service and respect

Resolve any conflicts in a positive, respectful and proactive manner

Read and interpret maps as required

Assist students entering and exiting the bus, as needed

Observe and remove potential hazards to ensure a healthy and safe environment

Other related duties as required

EDUCATION AND EXPERIENCE:

(please attach all required documents)

High School or equivalent; post-secondary preferred. Combination of education and equivalent experience may be considered

3 years of related work experience

Valid BC Class 5 driver's license, reliable vehicle and satisfactory driver's abstract required

Valid Level 1 First Aid required

Satisfactory Criminal Record Check with vulnerable sector clearance required

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of Cowichan culture, customs, traditions and the Hul'q'umi'num' language Knowledge of internal and external community resources Knowledge of Quw'utsun Syuw'entst Lelum programs and services Ability to create and maintain strong community connections and relationships Well-developed written, oral and interpersonal skills Organizational skills Demonstrated computer literacy and an aptitude to work within a variety of electronic systems, including but not limited to Microsoft Office Suites and other related software Demonstrated file management proficiency; including but not limited to scanning, digital/physical files and maintain program records Ability to work both independently and as a part of a team Ability to work variable hours to accommodate school start/end times, early dismissals and special events Strong organizational and time management skills with the ability to multi-task Demonstrated problem solving skills

HOW TO APPLY:

Interested applicants are invited to submit a current resume, a detailed cover letter and three references to Human Resources by email or in person before the deadline with the Reference No. included. If you are emailing your application, indicate the Reference No. in the subject line of your email.

Reference No. QSL-TRA-TC-0825

Cowichan Tribes Human Resources Department

435 Trunk Road - Unit 302 (Third floor)

Duncan, BC, V9L, 2P5

Email:

resume@cowichantribes.com

Website:

http://www.cowichantribes.com/employment

Deadline: Tuesday, September 9, 2025 at 4:00 p.m.

Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Indigenous ancestry.

We thank all applicants in advance but only shortlisted candidates will be contacted.

Job Types: Full-time, Permanent

Pay: $32.78-$34.78 per hour

Expected hours: 35 per week

Benefits:

Casual dress Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care Wellness program
Work Location: In person

Application deadline: 2025-09-09