Job Description

Posting Period

Open: December 2, 2023 Deadline: December 8, 2023 Non-Union

Department Name

Volunteer Services Reporting to the Coordinator, Administrative Services, this role provides day-to-day administrative support to the Manager of Volunteer Services and the team as required within the portfolio. The AA I manages daily administrative tasks, serving as the first contact for volunteers and the public, while maintaining a positive approach. Responsibilities encompass and are not limited to, overseeing the patient entertainment program, aiding volunteer recruitment and scheduling, office upkeep, and liaising with internal and external parties. Additionally, this role will support with inquiries, update databases, assist with clerical duties like inventory and membership renewals, and more. A significant aspect of this role involves coordinating and preparing agendas for the team and Volunteer Advisory Council meetings, and showing ongoing appreciation for volunteers, with special attention during National Volunteer Week. What We Offer:

• Status: Temporary Full-Time (12 Month Contract)
• Rate of Pay: $24.09 per hour to $30.12 per hour
• Hours of Work: 37.5 hours per week
• Career Development & Training Opportunities
• Employee Wellness Initiatives

Qualifications

As the ideal candidate, you have:

• Successful completion of two-year Diploma in Medical, Executive or Office Administration, or as acceptable by the Hospital
• Minimum two years of office administration experience required
• Experience with invoicing and billing, creating P.O\xe2\x80\x99s and requisitions
• Demonstrated expertise in computer software products such as Excel, PowerPoint, Word and an ability to learn and embrace new technologies
• Strong organizational, time management and prioritizing skills
• Ability to identify problems, provide suggestions and/or implement appropriate solutions as required
• Excellent written and oral communication skills, ability to communicate effectively with all levels of the organization and outside agencies
• Knowledge of Infection Prevention and Control Guidelines and resources and corporate policy and procedures
• High level of initiative and self-direction required
• Flexibility/adaptability to changing priorities, procedures and methods
• Demonstrated commitment to the principles of patient and family centered care
• Demonstrated knowledge of and commitment to patient and staff safety
• Demonstrated practice and commitment to LHSC\xe2\x80\x99s vision, purpose and values
• Demonstrated ability to attend work on a regular basis

Submission Requirements: PDF document: Cover Letter, Resume and Listing of Education, Credentials and Experience Before beginning employment at LHSC, all new hires will be required to:

• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;
• Provide documentation of the Tuberculosis skin testing (two step);
• Provide proof of Health Canada-approved COVID-19 vaccination reflective of Ontario Health\xe2\x80\x99s current definition of being fully vaccinated
• For more information visit https://www.lhsc.on.ca/careers/health-review-requirements

We are committed to providing a safe, healthy and inclusive work environment that inspires respect. ?LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process.? Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach.? Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca. As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process. Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months. Transforming Healthcare, together.