Job Description

Coordinator, Team & CultureIntroductionVisions of Science is committed to advancing STEM equity by intentionally supporting youth and communities who experience significant barriers to participation. We facilitate community-based youth engagement programs, provide support for families and educators, and advocate for equitable STEM education, and opportunity throughout the system. We believe that when youth understand the possibilities within STEM, they are empowered with the relevant skills and knowledge to be leaders in their community, agents of change for society, and good stewards of the planet. To learn more about Visions of Science please visit: www.vosnl.org.Authentic RepresentationVisions of Science prioritizes facilitating power, platform, and agency to individuals who represent the ethnicities, cultures, and lived experiences of the children and youth in the communities that we partner with- in all areas of the organization and our work. We strongly encourage individuals from equity-deserving groups who are historically underrepresented in STEM to apply.The OpportunityPosition OverviewOur programs represent our proof of concept for broader social change and the effective execution of our mission. The next phase of development at Visions of Science will require innovative thinking, and an intimate understanding of our communities to ensure effective initiatives are developed and implemented effectively.Our approach involves prioritizing long-term impacts, building organizational capacity, communicating the excellence/ opportunity within our communities from an asset-based perspective with an orientation towards systems change. We recognize that effective social innovation is impossible without strong teams and infrastructure.As the Team & Culture Coordinator, you will be responsible for building our organizational Team & Culture to maximize organizational intelligence and culture and strengthen team capacity and capability. Your focus will include developing and implementing processes to improve team supports. You will report to the Sr. Manager of Team & Operations and work alongside managers and coordinators in various functional areas.We are looking for an organized, savvy, improvement-oriented individual with strong interpersonal communication, organization and planning skills. This individual should be passionate about improving the lives of youth within communities and advancing STEM equity through philanthropy. If you are interested in driving transformational change, we welcome you to apply!Position Details

• Contract Type/Term: Full-time (indefinite contract)

• Hours of Work/Schedule: 35 hrs/week, flexible

• Available Positions: 1

• Job Location(s): Toronto, 71 Regent Park Boulevard + Remote Work

• Hiring Salary Range: $50,474- $55,017

• Comprehensive benefits package including: extended health & dental and Group Registered Retirement Savings Plan (GRRSP) matching contributions

• Reports To: Sr Manager Team & Operations

• Start Date: September - October 2022

• Deadline to Apply: August 28, 2022

Major Duties and Responsibilities (including but not limited to)

• Support the administration of all recruitment, hiring, and onboarding efforts

• Assist in the building and execution of organizational team training programs, including the standardization of training curriculum, liaising with external facilitators, and facilitation of training workshops.

• Participate in the development and implementation of recruitment, selection, and hiring strategies

• Inform the development of organizational team feedback structures

• Support the standardization of organizational HR systems and processes

• Assist in the implementation and maintenance of health & safety programs

• Inform the development of organizational volunteer initiatives and engagement

• Co-lead the social committee and participate in the development and execution of team recognition and engagement initiatives

• Assist in the deployment of internal communication structures and processes

• Co-lead organizational team development and learning and participate in the planning of team summits, retreats, and other team events

• Support the development and update of organization HR policies and procedures

• Act as an exemplary model and representation of our values and culture in all settings

• Support teams in executing diverse projects with a focus on improving efficiency

• Provide logistical support to project managers as needed

• Assess risks associated with projects and identify potential mitigation techniques

• Liaise and negotiate with suppliers, vendors, subcontractors, and partners

• Support the reception and processing of donated equipment and materials

• Research and implement software and equipment specific to the needs of different projects

• Plan and execute office events, awards ceremonies, and other company-related functions. Assess and report on overall success of projects/events

• Support the procurement of organizational and program-related merchandise and materials

• Ensuring office resources and equipment are appropriately stocked, maintained and available for team members as required

• Support the maintenance of office amenities in line with health and safety protocols and standards

What We're Looking ForKey Knowledge, Skills, CompetenciesQuality-Focused

• Strong organization skills

• Ability to set priorities and meet tight deadlines

• Dedicated to diligent tracking, continuous learning, and knowledge translation and mobilization

Communication

• Outstanding verbal and written communication skills

• Excellent interpersonal skills including effective networking, relationship building, and active listening

• Exceptional networker with a demonstrated skill to identify and cultivate relationships

Initiative

• Goal driven with an ability to identify new development opportunities

Other Key Skills

• Ability to work with diverse and multidisciplinary teams

• Strong financial analysis and planning skills

• Strong time management skills, ability to multitask and meet deadlines

• Works well both independently and cooperatively in a team, while maintaining the flexibility to adapt to the changing circumstances and priorities of a dynamic and growing organization

Experience & Expertise Education and Training

• Undergraduate Diploma/Degree or equivalent/relevant experience in Human Resources, business administration, or project management

• PMP certification is an asset

Experience

• At least 2 years of successful experience in Human Resources and/or project coordination

• Expertise in digital tools and software to manage projects including excel and Google Sheets

• Ability to develop and maintain strong relationships with stakeholders including staff, youth, partners, and vendors

• A proven track record coordinating and implementing complex projects

• A proven track record identifying and implementing new processes to increase efficiency for diverse projects

• Excellent project management skills, including planning and critical evaluation of an initiative and designing metrics to monitor performance

• Strong written and oral communication skills and ability to convey an authentic vision.

Additional Asset(s)

• Lived experience in low-income and racialized communities

• Driver's License and regular access to a vehicle considered an asset

Application ProcessTO APPLY: Please submit your application at https://www.vosnl.org/careers by August 28, 2022 at 11:59 PMYou must include the following in your application:

• Resume

• Statement of Interest

• Written letter (max 500 words) or link an unlisted video (max 1 minute) in your application submission touching on the following:

• Tell us about yourself

• Why do you want to work at Visions of Science? What impact do you want to have?

Please note that only candidates selected to move forward in the hiring process will be contacted.Job Type: Full-timeSalary: $50,474.00-$55,017.00 per yearBenefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Flextime
• Paid time off
• RRSP match
• Wellness program
• Work from home

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
Our organization has a COVID-19 Infection Prevention policy which includes COVID-safety protocols for our headquarter office.Ability to commute/relocate:

• Toronto, ON M5A: reliably commute or plan to relocate before starting work (preferred)

Education:

• Secondary School (preferred)

Application deadline: 2022-08-28