Job Description

Position Summary:

Wasauksing First Nation is accepting applications for a Team Administrative Assistant reporting to the Supervisor of the Child Wellbeing Team. The Child Wellbeing Team Administrative Assistant provides professional, confidential, and high-level multi-service, family-centered support and services to the Child Wellbeing Team. This includes tracking, reporting, legal documentation, current trends within the Child Welfare Systems, and superior organizational skills.

Duties & Responsibilities:

Prepare monthly, quarterly, and annual stats as requested. Demonstrated knowledge of the Child Welfare System and structures, related documentation, and organizational strategies. Demonstrated knowledge and understanding of dealing with sensitive and confidential information. Experience in a Legal or Child Welfare Administrative role is considered an asset. Organize data and case notes into an established record-keeping system. Organize and support the Child Wellbeing Team in completing court-related documents, filings and in-person or virtual court appearances. Support and organize financial systems used for the team, including Beanworks or other financial tracking and reporting systems. Excellent knowledge of office procedures and familiarity with the management of office systems Good judgment and strong interpersonal, organizational and time management skills Attentive to details and accuracy in clerical skills, including confidential and high-paced meetings, typing and filing. Excellent communication skills. Working collaboratively with area service providers, vendors, and staff Establishes and maintains professional working relationships with staff, clients, resource families, volunteers, and community members. Assist in the organization of program assets and materials. Participate in and organize staff meetings, seminars, and training courses, and provide accurate and detailed notes as required. Complete the required casework to support the Child Wellbeing Team

Education & Experience:

College Diploma in Office Administration Minimum three (3) years of experience in a related role Direct experience working and supporting Indigenous Families, youth, and children.

Other Requirements:

Proficiency in Microsoft Office applications, the internet, the web-based and collaborative software Google Apps, as well as various other word processing software, database software and computer applications Strong verbal and written communication skills Strong organizational skills and time management Ability to work well independently and in a team environment. Ability to work collaboratively with staff, community members and various agencies. Detail-oriented and highly observant. Pleasant, courteous, and professional personality Maintains strict confidentiality as per the policies and procedures. Valid Driver's License and reliable transportation Available to work flexible hours, including evenings and weekends. Office environment, extended periods of sitting. This position requires the individual to work with various families, youth, and children. To protect youth and other vulnerable persons, Wasauksing First Nation requires the individual to provide a vulnerable sector check.

This position will remain open until Friday, October 24, 2025 @ 4:00pm