Job Description

Public Image Management is an international talent management firm based in Montreal, Quebec, Canada. The only talent management firm in Canada that operates internationally both managing talent careers and working directly with international top fashion brands. Public Image was founded by partners that have spent over 30 years collectively working in both Paris and New York City agencies, our philosophy is simple, provide experienced and knowledgeable career guidance from day one. We do not represent the most models as our goal is to work with only the top talent and devote time to those individuals and their success. We believe success is judged on quality not quantity. With years of experience building the careers of some of fashion's most famous names and negotiating over $100 million dollars' worth of contracts our team is the only management firm in Canada that can offer our talent this level of experienced career guidance.

We are seeking a highly organized and proactive

Assistant

to support our agency's daily operations, with a focus on travel coordination, data management, and administrative support. This role is ideal for someone detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Travel Coordination:

Book flights (direct with airlines only), arrange accommodations (hotels, Airbnbs), manage receipts, and ensure accurate documentation.

Data Entry & Documentation:

Maintain accurate model profiles, measurements, contracts, permits, visas, and placement details.

Visa & Document Preparation:

Support visa applications by collecting documents, preparing files, and following partner agency guidelines.

Material Management:

Keep model materials up to date (jobs, tests, digitals); share new work with worldwide agencies as directed.

Content & Design Support:

Assist with newsletters, social media content, promotional and visual materials as needed (Photoshop, InDesign, Canva skills considered an asset).

Social Media Knowledge:

Understand major social platforms, social media best practices, trends and formats, and interpret basic analytics

Administrative Support:

Schedule appointments, organize documents, draft newsletters, and take meeting notes.

Guest Relations:

Greet visitors professionally and assist with basic hospitality (coffee, water, etc.).

Expectations

Take initiative to anticipate needs (e.g., reconfirm travel during adverse weather). Complete weekly tasks, including newsletter preparation (English/French). Handle confidential information with discretion. Coordinate with agents for approvals before booking, signing, or sharing content.

What We're Looking For

Strong organizational and multitasking skills. Attention to detail and ability to follow processes accurately. Professional communication and a proactive approach. Knowledge of design tools (Photoshop, InDesign, Canva) is an asset. Familiarity with social media platforms (Instagram, TikTok, etc.) and ability to interpret basic analytics. Experience in travel coordination or agency settings is an asset.
________________________________________________

Public Image Management est une agence de talents basee a Montreal, Quebec. La seule agence au Canada qui opere a l'echelle internationale en gerant les carrieres de talents au niveau global et en travaillant directement avec les plus grandes marques de mode a l'echelle mondiale. Public Image Management a ete fondee par des partenaires qui ont collectivement passe plus de 30 ans a travailler au sein des plus grandes agences a New York et Paris. Avec des annees d'experience dans le management de carrieres des noms les plus celebres dans l'industrie de la mode, notre equipe est l'unique au pays ayant la capacite d'offrir a nos talents un niveau d'orientation professionnelle aussi experimente.

Assistante - Agence de Gestion de Talents

Nous recherchons une Assistante hautement organisee et proactifve pour soutenir les operations quotidiennes de notre agence, avec un accent particulier sur la coordination des voyages, la gestion des donnees et le support administratif. Ce poste convient a une personne minutieuse, debrouillarde et a l'aise dans la gestion de multiples priorites dans un environnement dynamique.

Responsabilites Principales

Coordination des voyages :

Reserver les vols (uniquement directement aupres des compagnies aeriennes), organiser les hebergements (hotels, Airbnbs), gerer les recus et assurer une documentation precise.

Saisie & gestion documentaire :

Maintenir a jour les profils des modeles, les mensurations, contrats, permis, visas et details de placements.

Preparation des visas & documents :

Appuyer les demandes de visa en collectant les documents, preparant les dossiers et en suivant les directives des agences partenaires.

Gestion des supports :

Tenir a jour le materiel des modeles (jobs, tests, digitals) et partager les nouveaux travaux avec les agences internationales selon les instructions.

Support en contenu & design :

Aider a la creation de newsletters, contenus pour les reseaux sociaux, supports promotionnels et visuels si necessaire (maitrise de Photoshop, InDesign, Canva consideree comme un atout).

Connaissance des reseaux sociaux :

Comprehension des principales plateformes, bonnes pratiques, tendances et formats, ainsi que capacite a interpreter des analyses de base.

Support administratif :

Planifier les rendez-vous, organiser les documents, rediger des newsletters et prendre des notes lors des reunions.

Relations avec les visiteurs :

Accueillir les visiteurs de maniere professionnelle et assurer un service d'hospitalite de base (cafe, eau, etc.).

Attentes

Anticiper les besoins (ex. : re-confirmation des voyages en cas de mauvaises conditions meteo). Realiser les taches hebdomadaires, notamment la preparation de la newsletter (anglais/francais). Gerer les informations confidentielles avec discretion. Coordonner avec les agents pour obtenir les validations avant toute reservation, signature ou partage de contenu.

Profil Recherche

Solides competences en organisation et en gestion multitaches. Grande attention aux details et respect rigoureux des procedures. Communication professionnelle et approche proactive. Connaissance des outils de design (Photoshop, InDesign, Canva) est un atout. Maitrise des reseaux sociaux (Instagram, TikTok, etc.) et capacite a interpreter des analyses de base. Experience en coordination de voyages ou en agence consideree comme un atout.
________________________________________________

Job Types: Part-time, Permanent

Pay: $24,000.00-$36,000.00 per year

Work Location: In person