Job Description

Division

Human Resources

Important Notices & Amendments

Please note: the salary posted for this position is based on our 2022 rates, our rates for 2023 are currently under review.

Temporary Duration

Approximate Duration: 10 to 12 months

About Us

Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada\xe2\x80\x99s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada\xe2\x80\x99s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario\xe2\x80\x99s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses. Please note that effective February 12, 2023 mandatory COVID-19 vaccinations are no longer required as per the Niagara Region\xe2\x80\x99s amended COVID-19 Vaccination Policy. As a result, you will not be required to submit verification of your vaccination status before starting employment with the Niagara Region. However, the Niagara Region continues to reserve the right to reintroduce vaccination requirements in the future if necessary to respond to changing public health advice and\\or government direction. The Niagara Region continues to strongly encourage everyone to remain up-to-date with vaccinations.

Job Summary

Reporting to the Manager Talent Acquisition, the Talent Acquisition Representative provides administrative support to the Talent Acquisition Team. The Talent Acquisition Representative is responsible for interview coordination, internal transfers, student hire coordination, disbursements and collection of all documentation required for new hires and internal staff movement.

Education

• Post-secondary diploma in Human Resources/Business Administration

Knowledge

• 2 years of experience in an HR environment working with HRIS systems
• Experience working in an HR administration role
• Experience working within a Municipal/Public Sector multi unionized environment
• Knowledge of applicable Privacy Legislation and the Employment Standards Act
• Certified Human Resources Professional (CHRP) designation is preferred

Responsibilities

Supports the recruitment and selection processes (50% of time)

• Provides interview coordination with candidates and hiring manager
• Accountable for arranging advertising for posted positions in consultation with the Talent Advisor
• Provides internal and external candidate support with process as required
• Administers the electronic interview packages and issues to interview panel
• Sets up and maintains shared onboarding interview sites
• Archives files in CRMS on an annual basis
• Provides position posting support as assigned for volume recruits
• Coordinates summer hire process
• Supports the execution of internal transfers in coordination with the Talent Advisor

Provides support to the Talent Acquisition Team, coordinating all administrative processes to manage staff movement, new hires and rehires. (30% of time)

• Prepares and issues letters to successful applicants such as new hires, internal success letters, transfers, appointments, labour pool assignments in consultation with the Talent Advisor
• Prepares and issues letters for other internal people movement such as bumps, layoffs and recalls
• Accountable for data entry into HRIS.
• Monitors information within the letters and documents for overall quality as well as compliance to collective agreement, internal policies and other legislation.

New Hire Documents (10% of time)

• Coordinates completed interview documentation and file.
• Coordinates and actions file and data transfer to Operations team
• With Talent Acquisition Advisors collect, review and verify all source documents (new hire documentation)
• Ensure effective communication with team and other stakeholders regarding candidate and new employee information and status

Meetings (10% of time)

• Identifies and participates on process improvement initiatives, policy updates, etc.
• Provides support on Recruitment/HR projects as required.
• Builds strong relationships with managers and other administrative roles across the organization to support problem resolution and coordinate project assignments

Special Requirements

• In accordance with the Corporate Criminal Record Check Policy, the position requires the incumbent to undergo a Criminal Records Check and submit a Canadian Police Clearance Certificate.
• Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.
• Regional staff strives to enable the strategic priorities of council and the organization through the completion of their work. Staff carries out their work by demonstrating the corporate values of service, honesty, choice, partnership and respect.

Closing Statement

Uncover the wonder of the Niagara Region and join a team dedicated to meeting tomorrow\xe2\x80\x99s challenges TODAY!

Let us know why you would be an excellent team member by submitting your online application.

We thank all candidates for their interest however, only those candidates selected for an interview will be contacted.
If you require an accommodation for the application process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, the alternate formats for contacting us are as follows:

• Email: myhr@niagararegion.ca
• Phone: 905-980-6000 or 1-800-263-7215
• Bell Relay: 1-800-855-0511
• In-person: Sir Isaac Brock Way, Thorold, ON L2V 4T7 \xe2\x80\x93 Human Resources Department